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Agenda and Minutes |
FEBRUARY 22, 2010 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Burk, Upah, Brownfield and Dave Stoklasa. Moved by Mullen seconded by Sokol to approve agenda with the following deletion: Item # 9-J. Mussman Reserve Officer and put this item on the agenda for the March 8, meeting, Harnish was out of town. Ayes. Carried. Minutes from the February 8, 2010 meeting were approved as read. Moved by Wilson seconded by Pansegrau to approve bills in the amount of $79,150.90 from February 10 through February 26, 2010. Ayes. Carried. Bills for the month of February 2010 in the amount of $357,615.53 Airgas Shop/RC 375.56 Alliant Gas/Electric 13679.33 Animal Rescue Dogs 270.00 Baker & Taylor Assorted Books 116.59 Big T Maidrite Snow Removal Meals 394.61 Bowman/Miller 2009 Audit 7375.00 C. Brownfield Mileage/Supplies 84.35 N. Burk Attorney Fees 1008.00 P. Campbell Janitor RC/Bar Set Up 1209.68 Cargill Salt Water Plant 3256.93 Carquest Vehicle Repair 885.92 Center Point Pub LP Book 27.80 Cintas Uniforms PW 533.56 City of Traer Mosquito Spraying 2009 2573.12 Collection Service Dunagan CS 873.62 Colonial Ins Co Murty Insurance 36.75 Columbian House DVD 19.95 Cyber Solutions Ambulance Computer Backup 72.00 Dolezal Farm Dog Food 8.00 Don’s Truck Repairs 500.89 EMC Workman Comp Deductible 250.00 EMP Medical Supplies 388.18 Equitable D/C 650.00 Fareway Store Library Supplies 7.95 Fleet Services Gas 1386.72 M. Fogle MDR 100.00 Gale Group Large Print Books 99.84 Hawkins Chlorine 942.97 HR-One Source Payroll Training 99.00 Hrabak Lumber Police Station door 241.63 Ingram Assorted Books 503.76 ICC Computer Upgrade/Labor 1013.50 Iowa Dept Revenue Jan Sales Tax 1728.77 Iowa Poetry Assoc. Lyrical Iowa Book 9.00 Iowa Telecom Phone Service 860.29 Ipers Retirement 5241.93 IRWA Vision Insurance 71.43 K & M Sanitation RC Dumpster 120.00 Keystone Lab Water Testing 196.50 Kirkwood College EMS Training 255.00 KJ’S Plumbing Electrical Garage Doors/Water Tower 112.50 Kupka Towing Snow Truck Towing 370.00 Lifeline Screening RC Dept Return 150.00 Manatt’s Sand/Fill Sand 540.57 M. Masteller MDR 100.00 Medicom Internet Access 59.95 MVTL Sewer Testing 535.50 MMSC Supplies Ambulance 35.00 MV Motors Vehicle Repair 205.58 NEIRL Dues 2010 20.00 New Century FS Diesel Fuel 1166.45 N.A. Salt Co. Salt Snow Removal 1842.90 Northland Oil 223.80 Pamida Supplies 92.80 Payroll 02-05-10 15228.69 Payroll 02-19-10 16085.72 PMI Medical Supplies 963.65 Postmaster Water/Sewer Bills 222.46 Radar Road Tec Certify Radar 140.00 Rainbow Book Co Assorted Books 283.30 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 242.00 Schendel Pest Spraying 142.00 Service Master Clean Sewer Backup 205 E Marshall 230.05 Snyder & Associates Eng Fees Sewer Plant 10116.00 Southard Vehicle Repair 31.43 Staples Office Supplies 217.17 State Bank of Toledo Payroll Taxes/DD Billing 9767.07 TC Engineer Blades/Nuts/Bolts 430.93 Tama/Grundy Publishing Renewals/Letterhead/Publications 508.20 Teamsters Union Dues 145.80 Toledo Cleaners Police Uniforms 109.75 Toledo EMS Supplies 138.63 Treas. State of Iowa State Withholding 1723.00 Twin City Construction Manhole/Sidewalk State St 620.00 D. Upah Mileage/Meals 159.66 J. Upah Snow Shoveling 575.00 S. Upah Snow Shoveling 575.00 US Cellular Ambulance Cell Phone 46.60 US Hwy 30 Annual Dues 50.00 USDA Monthly Payment 1740.00 UTEC Water Dept Supplies 686.51 Van Meter Industrial Light Bulbs 68.08 Verizon Upah Cell Phone 72.52 VISA Hotel Police Chief 347.07 Wellmark BC/BS Medical/Dental Ins 13700.58 Wendling Quarries Rock 119.12 Westrum Leak Detection Survey for Leaks 750.00 Wilkerson Hardware Supplies 436.78 D. Wood Janitor Comm Bldg 707.25 WRH Inc Sewer Plant Construction 225453.49 Z Line Tire Repair/New Tires 1790.84 Mayor opened the hearing for the 2010-2011 Budget approval at 7:05 P.M. Hearing no objections for or against, written or oral the hearing was closed at 7:06 P.M. Moved by Mullen seconded by Sokol to adopt the 2010-2011 Budget and authorize the City Clerk to file with the County Auditor . Ayes. Carried. The total budge was $2,526,084. Dave Stoklasa handed out copies of the Engineer Agreement for the Public Works building to be built in spring of 2010 with IJOBS money from the state. This contract was for $89,500 from start through bid letting. Moved by Wilson seconded by Mullen to approve this contract. Roll Call: Wilson, Sokol, Mullen and Pansegrau Aye. Ferris No. Motion Carried. Council had handouts of the two bids for the new copier, printer, fax and scanner machine: IKON was for $3991.00 and Premier was $4300.00. Moved by Wilson seconded by Mullen to go with IKON on the machine for the City Clerk’s Office. Ayes. Carried. DNR Report on for when the Radium was too high was handed out to the council. Moved by Pansegrau seconded by Mullen to approve Mayor signing letter of support for Habitat for Humanity. Ayes. Carried. Resolution establishing guidelines for department heads that was redone from the last meeting was acceptable of the council. Cab insurance and application was finally finalized. Mayor was appointed Board Member to Region VI Directors. Questions about not removing snow from the last two snows, budget was the reason. Sidewalk shoveling downtown was discussed, decided to leave until next year. Moved by Pansegrau seconded by Sokol to adjourn meeting. Meeting was adjourned at 8:15 P.M.
____________________ Pamela Wood, Mayor
ATTEST: __________________________ Carolyn Brownfield, City Clerk
FEBRUARY 08, 2010 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Burk, Harnish, Upah, Brownfield, John Speer and Benjamin Benda. Moved by Pansegrau seconded by Wilson to approve agenda as posted. Ayes. Carried. Minutes for the January 25, 2010 meeting were approved as read. Moved by Wilson seconded by Mullen to approve bills from February 1 through February 8, 2010 in the amount of $52,788.68. Ayes. Carried. Moved by Wilson seconded by Sokol to approve Payment # 7 to WHR for work on the sewer plant in the amount of $225,453.49. Ayes. Carried. Mayor opened the hearing on the Amendment of the 2009-2010 budget at 7: 05 P.M. Hearing no objections for or against, written or oral on the amendment the hearing was closed at 7:06 P.M. Moved by Mullen seconded by Sokol to approve the amendment in the amount of $4,684,100. The amendment was for the police at $36,500. Library at $4,000, Road Use Tax at $100,000 and the New Sewer Plant at $4,543,600 making the total at $4,684,100. All Ayes. Carried. Benjamin Benda appeared before the council for application of a Taxi Cab License. Moved by Wilson seconded by Sokol to approve this application pending the proof of insurance change to have name of the vehicle owner on the proof of insurance form along with his, Then he will pay the $12.50 ( ½ the annual fee). This fee is payable every July 1 in the amount of $25.00. All Ayes. Carried. Also must have the rates posted inside his cab. Resolutions: A. Resolution Establishing Guidelines for Bid Letting Process. Moved by Mullen seconded by Pansegrau to approve this Resolution 02082010A. Ayes. Carried. B. Resolution Establishing Guidelines for Department Expenditures. Moved by Sokol seconded by Mullen to approve Resolution 02082010B. Ayes. Carried. There were two bids to replace our hand held meter readers: Municipal Supply was at $8400 and HD Supply was at $10,901. Moved by Wilson seconded by Pansegrau to go with the low bid from Municipal Supply at $8400. Ayes. Carried. Moved by Pansegrau seconded by Mullen to accept and publish the new release for the 2009 Audit. Ayes. Carried. Moved by Pansegrau seconded by Wilson to approve Fareway renewal of their Beer and Wine License. Ayes. Carried. 2010-2011 Budget was handed out to Council members and others at the council meeting. Will be having the hearing on this budget at the February 22, 2010 meeting at 7:00 P.M. Complaint on Chyma’s property on car frame. Will contract Chyma. Also manholes on Highway 63, who fixes them Will see about doing something to them. Nancy Burk has become President of the Attorney Association of Iowa for the next three years. Moved by Pansegrau seconded by Wilson to adjourn meeting. Meeting was adjourned at 8:10 P.M. ____________________________ Pamela Wood, Mayor
ATTEST: __________________________ Carolyn Brownfield, City Clerk
JANUARY 25, 2010 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Harnish, Upah and Brownfield. Moved by Sokol seconded by Wilson to approve the agenda as posted with the following corrections: Delete item #7 Bids for hand held meter readers, at this time have only received one bid and add in place Resolution for NIMS. Ayes. Carried. Moved by Ferris seconded by Mullen to approve minutes with the following correction to the January 18 minutes: On the department heads who received the 3% raise should have included Jennifer Bledsoe and Shari McFate from the library. Ayes. Carried. Moved by Wilson seconded by Pansegrau to approve the bills from January 13 through January 29, 2010 in the amount of $76,444.39. Ayes. Carried. F. Adair............................................ RC Deposit Return 100.00 Airgas...................................................... CO2 RC 24.80 Alliant................................................... Gas& Electric 16026.93 Animal Rescue............................................. Dogs 170.00 Baker & Taylor................................... Assorted Books 583.96 Big T Maidrite................................. Snow Removal Meals 124.07 N. Burk................................................ Attorney Fees 79.92 P. Campbell............................................ Janitor RC 1164.68 Carquest.............................................. Vehicle Repair 657.23 Center Point Publishing....................... Large Print Book 27.80 Chronicle Office Supplies.................. Garbage Bags Park 486.00 Cintas....................................................... Uniforms 471.24 Collection Service.......................... Child Support Dunagan 873.62 Colonial Ins Co................................... Murty Insurance 36.75 Danko................................................. Diamond Blade 212.45 DVA/SAC Inc................................. 09-10 Appropriation 960.00 EMP.................................................. Medical Supplies 41.94 Equitable...................................................... D/C 650.00 Fair MFG....................................... Snow Blower Repairs 112.89 Fareway Stores................................... Library Supplies 6.19 Fleet Services.............................................. Gas 1767.40 Gale Group........................................ Large Print Books 113.40 Galls.................................................... Police Uniforms 133.97 Gene’s Body Shop.............................. Towing/Repairs 978.20 Highsmith.............................................. Signs Holders 81.14 S. Hixon......................................... Janitor Police/Animals 465.00 Hrabak............................................... St Dept Supplies 264.91 IACP............................................... Annual Dues Police 120.00 Ikon Office Solutions............... Copier Maintenance City Clerk 269.22 IMFOA........................................ Annual Dues City Clerk 45.00 Ingram................................................ Assorted Books 580.23 ICC................................................... Computer Repairs 30.00 International Harvesters..................... RC Deposit Return 350.00 Iowa One Call........................................ 17 Locates 15.30 Iowa Telecom....................................... Phone Service 824.72 Ipers....................................................... Retirement 5192.67 IRWA................................... Vision Insurance/Mtg Registration 596.43 J & V Auto.......................................... Vehicle Repair 30.86 K & M Sanitation................................. RC Dumpster 120.00 L, Karkosh.............................................. Web Page 125.00 Keystone Lab....................................... Water Testing 31.50 Kieck’s............................................... Police Uniforms 24.95 Kirkwood Comm College..................... Zmolek Class 135.00 KJ’S Plumbing................................. Water Plant Repairs 239.94 M Gervich & Sons......................... Snow Removal Repairs 87.15 Manatt’s...................................................... Sand 689.08 Martin Equipment............................. Pay Loader Repairs 644.80 Matt’s Parrott........................................ 2009 W-2’S 34.66 Medicom............................................. Internet Access 59.95 Midwest Tape........................................ Music CD’S 30.64 MVTL.................................................. Sewer Testing 649.60 MOCIC.......................................... Annual Dues Harnish 100.00 Municipal Supply............................. Water Dept Supplies 142.30 MV Motors.................................... Vehicle Repairs Police 1212.61 New Century FS.......................................... Fuel 1208.03 North America Salt....................................... Salt 1821.72 Northway Well Co.......................... Sewer Pump Repairs 835.49 Pamida...................................................... Supplies 84.47 Payroll.................................................... 01/08/2010 15130.54 Payroll..................................................... 01-22-10 15215.81 Pitney Bowes................................... Postal Machine Rent 132.00 Project Prom................................... Appropriation 09-10 100.00 Quill Corp..................................................... Ink 183.75 R Upah Construction........................ Police Garage Door 700.00 S & S Car Wash.............................. Police Cars Washed 31.15 Sanitary Refuse.................................... Park Dumpster 68.00 Scharnweber............................................. Repairs 784.04 Schendel Pest........................................... Spraying 116.00 Sec of State................................ Wilkerson Notary Renewal 30.00 M. Shahin................................................... MDR 100.00 Shamrock Lawn....................................... FD Lawn 60.00 Snyder & Associates....................... Sewer Plant Eng Fees 22005.35 Southard.................................. Shop Supplies/Vehicle Repairs 69.75 Staples........................................................ 1099 23.96 State Bank of Toledo.................... Payroll Taxes/DD Billing 9569.74 Stericycle Inc...................................... Medical Supplies 105.78 Tama/Grundy Publishing...................... Publications/Ads 310.18 Teamsters............................................... Union Dues 274.48 Tempest Technology......................... Throttle Control FD 53.72 Theater Board................................. 90-10 Appropriation 400.00 Toledo EMS......................................... Compensation 6875.00 Toledo FD.................................. Compensation/Repairs/BIA 2699.60 Toledo/Tama Chamber............................ 2010 Dues 25.00 Treas. State of Iowa........................... State Withholding 1698.00 US Cellular.................................... Ambulance Cell Phone 35.28 USDA.............................................. Day Care Payment 1740.00 UTEC................................................... Repair Clamp 464.36 Van Meter.............................................. Light Bulbs 64.03 Verizon............................................... Upah Cell Phone 54.07 Visa.................................... Notary Police/ Vehicle Repair St Dept 135.75 Wellmark BC/BS.............................. Medical/Dental Ins 13700.58 Wendling Quarries....................................... Rock 256.51 Wilkerson................................................. Supplies 479.61 D. Wood.......................................... Janitor Comm Bldg 707.25 WRH Inc..................................... Sewer Plant Payment # 6 315952.79 Z Line.......................................................... Tires 691.55
Moved by Ferris seconded by Wilson to approve Liquor License for renewal from El Campesino. Ayes. Carried. Moved by Wilson seconded by Ferris to approve Beer License renewal for Zeno. Ayes. Carried. Moved by Wilson seconded by Sokol to approve Wine License for renewal from Designer Inn & Suites. Ayes. Carried. Moved by Wilson seconded by Pansegrau to set 1010-1011 budget hearing for February 22, 2010 at 7:00 P.M. Ayes. Carried. Will put Hand Held Meter Readers back on the agenda for the February 8, 2010 meeting. Still waiting on the second bid. Will sign the NIMS Resolution for the City of Toledo . Will have Mayor Wood, Joe Boll and Chief Harnish as our representatives. Ayes. Uniforms: Upah is looking into this. Started up the lift station Friday, Jan 22. Open house at the Day Care Center on February 11, 1010 from 5-7 to introduce the new management. Accident at the Day Care Center parking lot. See about Day Care hiring someone to clean parking lot. Moved Wilson seconded by Mullen to purchase two of these “ Iowa Great Place ” signs for $60.00 each. These will be placed one on to go on West Hwy 63 and the other one to be placed on West Hwy 30. These signs will have Toledo on them somewhere. Ayes. Carried. Moved by Mullen seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:55 P.M. __________________ Pamela Wood, Mayor Attest: __________________________ Carolyn Brownfield, City Clerk JANUARY 18, 2010 MINUTES OF THE BUDGET MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 6:00 P.M. Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Harnish, Upah, Brownfield, Jennifer Bledsoe and Karen Mertez. At the January 11, 2010 regular council meeting the council had asked the Department Heads with budgets in the general fund to go back and see if they could cut 10% off their budgets. At the January 18 budget meeting we heard from Chief Harnish on the police department and animal control, Jenny and Karen from the Library, Duane Upah on Park, Cemetery, Brownfield on the Policy and Administration Budget. All Department heads did cut the budget the 10% or more. Moved by Ferris seconded by Wilson to give department heads, Harnish, Upah, Brownfield and Johnson a 3% raise. All Ayes. Carried. This was what the union contracts for the next three years were signed at. The other thing in the contract that changed was the insurance deductible the employees were paying went up from $250 to $500 per year. Will put in the new numbers and return with the final copy at the January 25, 2010 meeting to set the budget hearing on the 2010-2011 budget. Moved by Wilson seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:20 P.M. ___________________ Pamela Wood, Mayor
ATTEST: __________________________ Carolyn Brownfield, City Clerk
JANUARY 11, 2010 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullins, Pansegrau and Wilson. Others present were Upah, Brownfield, Harnish, Dave Stoklasa, Dale Solemn and Mr. Buck. Moved by Wilson seconded by Pansegrau to approve agenda as posted. Ayes. Carried. Minutes for December 21, 2009 meeting were approved as read. Moved by Wilson seconded by Pansegrau to approve payment of the bills from January 1 through January 11, 2010 in the amount of $62,310.67. Ayes. Carried. Moved by Mullen seconded by Sokol to approve payment # 6 to WRH in the amount of $315,952.79 for work done on the sewer plant and lift station. Ayes. Carried. Public Works: Council was given an update on what the committee had decided to do on the PW Building. Will have a formal contract for services at the January 25, 2010 meeting. Will be having another committee meeting February 2, 2010 at 5:00 P.M. on this building to discuss electrical. Moved by Wilson seconded by Pansegrau to approve Mayor’s appointment for the next two years: Duane Upah-Public Works Director; Carolyn Brownfield-City Clerk; Nancy Burk-City Attorney and Jeffery Harnish-Chief of Police. Ayes. Carried. Moved by Mullen seconded by Sokol to approve the committees members Mayor Wood appointed for the next two years: Policy & Administration-Travis Mullen-Chair with Skip Wilson; Community Protection: Duane Pansegrau-Chair with Skip Wilson. Human Development-Brian Sokol-Chair with Duane Pansegrau; Streets & Cemetery-Dan Ferris-Chair with Duane Pansegrau; Water/Sewer /Airport-Skip Wilson-Chair with Dan Ferris. Housing Rehabilitation-Duane Pansegrau-Chair with Travis Mullen. Mayor Pro Tem-Skip Wilson. TCID-Dan Ferris and Skip Wilson; TED-Pam Wood and Travis Mullen and Tama County Endowment-Ray Murray and Brian Sokol. Fire Department Appoints: Chief-Joe Boll; Asst Chief-Kendal Jordan; Captain-Roger Gardner; Lt Dane Henle and Curt Raue; Sec-Dave Eberhart and Asst Sec-Greg Johnson. Moved by Wilson seconded by Mullen to approve Community Foundation of Tama County Non-501C3 Fiscal Sponsorship Agreement for Tama County Council Aging for 2010 year. Ayes. Carried. Moved by Wilson seconded by Sokol to set February 8, 2010 at 7:00 P.M. as the date for Budget Amendment for 2009-2010 year in the amount of $4,684,100. Ayes. Carried. Budget worksheets for 2010-2011 year for revenue and expenditures were handed out to council members. There will be a shortage for this budget, council has ask department heads to go back to their budget and cut 10% off this years budget for the 2010-2011 year and come back Monday, January 18, 2010 at 6:00 P.M. with the changes. Street lights that are out and are reported are not getting taken care off. Chief of Police will follow up on his call ins. A squad car hit a light pole and was damaged. Moved by Pansegrau seconded by Wilson to adjourn meeting. Meeting was adjourned at 8:15 ____________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
DECEMBER 21, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Pansegrau, Wilson, Ferris and Zmolek, Chaska was absent. Others present were Brownfield, John Speer, Brian Sokol, Travis and Bob Mullen, Chris Wilson and Gerry Zmolek. Moved by Zmolek seconded by Wilson to approve agenda as posted with the following addition: Recreation Trail Final Payment added at 4A. Ayes. Carried. Minutes from the December 14, 2009 meeting were approved as read. Moved by Wilson seconded by Pansegrau to approve the bills from December 15 through December 21, 2009 in the amount of $40,284.07. Ayes. Carried. Moved by Pansegrau seconded by Ferris to approve Recreation Final Bill in the amount of $13,335.09. Ayes. Carried. Bills for the month of December 2009 in the amount of $962,942.45. Airgas CO2/Oxygen 123.75 Alliant Gas/Electricity 11915.14 AWWA Annual Dues Zmolek 182.00 J. Arenas Book W/CD 27.90 B & M Trees Remove Tree 350.00 Baker/Taylor Assorted Books 529.06 J. Bledsoe Mileage 55.90 A. Branan MDR 15.05 Brodart Library Supplies 133.88 C. Brownfield Mileage 71.98 N. Burk Attorney Fees 330.00 P. Campbell Janitor/Bar Fees 1209.68 Carquest Vehicle Repair 167.88 O. Castanon MDR 100.00 Cintas Uniforms PWD 647.36 Collection Service Dunagan Child Support 873.62 Colonial Ins Co Murty Ins 36.75 Columbian House Music CDS 15.94 C. Craun MDR 100.00 Don’s Truck St Dept Vehicle Repair 216.84 S. Dostal RC Bartender 12/12/09 26.25 Eddy Walker Broom Repairs 144.00 EMP Medical Supplies 45.45 Equitable D/C 637.50 Fair Mfg Snow Blower Repairs 548.89 Fareway Stores Supplies 38.09 Fleet Services Gas 2356.98 Gale Group Large Print Books 140.62 Galls Police Uniforms 195.69 Grace Comm Church RC Dept RTR 121309 425.00 Hach Company Chemicals 93.77 Hawkins Inc Chlorine 447.25 S. Hixson Animals-Nov 120.00 Ikon Copier Maintenance 117.05 Independent Ins Co Wage Audit Ins 1319.00 Ingram Assorted Books 651.44 Iowa Business Machine Copier Maintenance 67.97 Iowa Dept Revenue Sales Tax-Nov 09 1999.00 Iowa One Call 22 Locates 19.80 Iowa Telecom Phone Service 492.48 Ipers Retirement 5554.77 IRWA Vision Ins 71.43 ISCIA Mtg Reg Police Chief 150.00 IPSA Dues 150.00 JB Holland Recreation Trail Final Payment 13335.09 K & M Sanitation RC Dumpster 120.00 Keystone Lab Water Testing 31.50 Manatt’s Fill Sand Watermain Breaks 302.73 Martin Equipment Vehicle Repair 123.77 Medicom Internet Access 110.47 Medtronic Physio-Control Maintenance Agreement 1630.00 Midwest Tape Music CD’S 60.29 MVTL Sewer Testing 611.80 MMSC Supplies 70.00 Monkeytown Office Supplies 571.02 Municipal Supply Curb Box/Lid 193.30 B. Neff RC Dept RT 12-11-09 100.00 New Century FS Diesel 2142.24 Northland Oil 359.00 Pamida Supplies 74.43 E. Pistorius RC Dept RT 112109 300.00 Region 6 Employee Manual 125.00 S &S Car Wash Police Cars Washed 20.95 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 74.25 Schendel Pest Spraying 121.00 Sec of State Kendall Notary Renewal 30.00 Sevde Fire Qtr Check 161.00 A. Sobol MDR 63.26 B. Sokol Mileage 61.92 Staples Calendars/Office Supplies 368.88 Star Equipment Jack Hammer Bit 83.28 State Bank of Toledo DD Billing 48.80 State Bank of Toledo Payroll Taxes 10524.92 Swiss Valley Farms RC Dept RT Mtg 120109 100.00 TC Solidwaste 1st Half Appropriation 9203.87 Tama Florists Chaska/Burk Flowers 67.00 Tama/Grundy Publications/Supplies 1336.38 Teamsters Union dues 259.16 Toledo Economic Development ½ Hotel/Motel 6952.70 Toledo Fire Dept Boots 131.62 Town & Country RC Supplies 55.40 Treas. State of IA State Withholding 1858.00 Truck Company Truck Repair 120.70 L. Tvedt RC Dept RT 112909 100.00 Twin Town Liquor RC Liquor 434.95 J. Upah Snow Shoveling 290.00 US Cellular Ambulance Cell Phone 36.79 USDA Day Care Payment 1740.00 Verizon Upah Cell Phone 53.25 Visa Council LMA Classes/Police Supplies 331.94 R. Vorwald Mowing 135.00 Wellmark RC/BS Medical/Dental Ins 13700.58 Wendling Quarries Rock 380.60 J. Westcott MDR 20.25 Wilkerson Hardware Supplies 687.68 K. Wilson Dogs 80.00 D. Wood Janitor Comm Bldg 707.25 P. Wood Mileage 40.42 WRH Inc Payment # 5 824913.56 Z Line New Tires Police 292.04 Zacks Clock/Plaque 100.00
Council reviewed the following building permit: Midwest Sleep LLD-20x100 cement slab on south end of building. Curt Raue from the Fire Department about the dance to be held July 3, 2010 in conjunction with the American Legion Club. This was they can use their insurance and liquor license. Will advertise this as a community dance for the 4th of July celebration in 2010. No old business. Budget meeting will be January 4, 2010 starting at 6:00 P.M. No committee reports. Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:20 P.M. After the meeting the City Clerk swore in Pam Wood as Mayor for Toledo for the next two years. Then Mayor Wood swore in Brian Sokol for Councilmen at Large replacing Pete Zmolek, Travis Mullen Councilmen 1st Ward replacing Kyle Chaska and Skip Wilson for councilmen 3rd Ward. After the oaths were received their was a reception. ___________________ Pamela Wood, Mayor ATTEST: _________________________ Carolyn Brownfield, City Clerk
AGENDA DECEMBER 21, 2009 COUNCIL CHAMBERS DOWNSTAIRS 7:00 P.M.
1. Roll Call 2. Approve Agenda 3. Approve Minutes 4. Approve Bills 5. Review Building Permit 6. Fire Dept: Dance 7. Old Business 8. New Business 9. Citizen Participation 10. Committee Reports 11. Adjourn Meeting 12. Swearing in of Mayor & Council Members Reception to follow.
DECEMBER 14, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was absent, Mayor Pro Tem Ferris conducted the meeting. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Brownfield, Upah, Harnish, John Speer, Brian Sokol, Travis Mullen and Gerry Zmolek. Moved by Zmolek seconded by Pansegrau to approve the agenda as posted with deletion of item 5-Building Permits. Ayes. Carried. Moved by Zmolek seconded by Pansegrau to approve minutes from the November 23, 30 and RC Dec 7 minutes. Ayes. Carried. Moved by Wilson seconded by Pansegrau to approve the bills from December 1 through December 14, 2009 in the amount of $56,119.73. Ayes. Carried. Moved by Zmolek seconded by Wilson to approve WHR Payment #5 in the amount of $824,913.56. Ayes. Carried. Moved by Wilson seconded by Pansegrau to approve Change Order to redo manhole in the amount of $30465.92. Ayes. Carried. Moved by Pansegrau seconded by Wilson to approve renewal of Liquor License for Bumblebees. Ayes. Carried. Plaques are ready to mount in the library and Reinig Center . Will be done before end of the year. The 2nd meeting of the month will be on December 21 instead of December 28, 2009. Good job on the snow removal this last week. Had two water mains break this last week. Had an accident with the snow plow during snow removal. Still working on the pool slides. Moved by Zmolek seconded by Wilson to adjourn meeting. Meeting was adjourned at 7:15 P.M. _________________________ Daniel Ferris, Mayor Pro Tem
ATTEST: __________________________ Carolyn Brownfield, City Clerk
DECMEBER 07, 2009 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA HELD AT THE REINIG CENTER AT 5:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Zmolek and Ferris, Wilson was absent. Others present were Brownfield, Joann, Pat and Kent Campbell. Joann gave her report and handed out the September, October and November rentals and the money made and spent. Janitors had nothing to add, everything going good. Have most of summer weekends for 2010 booked for wedding receptions. Mayor Wood brought up about the Church doing the Christmas musical on Sunday December 13 for the community free of charge and paying the full amout on the rental. Moved by Chaska seconded by Zmolek to charge them the Civic Organization fee of $75.00 for the two rooms. Ayes. Carried. Moved by Chaska seconded by Ferris to adjourn meeting, meeting was adjourned at 5: 15 P.M. ___________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
NOVEMBER 30, 2009 SPECIAL MEETING OF THE JOINT COUNCILS FOR TOLEDO AND TAMA HELD IN TAMA COUNCIL CHAMBERS AT 5:30 P.M. Mayor Bearden and Wood were present and presided. Councils members present were: Toledo-Chaska, Pansegrau, Wilson , Ferris and Zmolek. Tama- Brezina, Youngbear, Baier, Tyynismaa, and Zimmerman. Others present were Brownfield, Upah, Judy Welch, Jake Jacobson, Travis Mullen, Matt Johnson, Donna Sampson, Cindy Brinney, Mark McFate, Dave Stoklasa, Brian Sokol, Les Koch, Noel Duffy, Amy Ridout, Pat and Tim Downs and Roger Benda. Purpose of the joint meeting was to discuss the Aquatic Center , Recreation Trail and Safe Routes to School. Jake, President of the Aquatic Center Board gave the Aquatic Center report.: Board members present were Les Koch and Noel Duffy. They had a good staff this last summer. Weather was a big factor on the attendance for the year. Cold weather kept it closed more this year than other years. Slide issue on the cracking has been around since the center was built. Estimate to repair is at $24,000. Valves that were put in the water were not waterproof. Have tired to talk to the contractor and the Engineer, but have gotten no where. Not worth it to sue, so are slowing replacing them as needed. The big grate will cost $7000 to replace. Sensors in the bathroom are going out, again they were not water proof. Ragbrai monies they received for renting out the showers was used to paint the bottom of the pool. Budget for this next year will be $71,200 from each city. Jake along with Mark McFate, board members, gave a report on the Recreation Trail. Recreation Trail Board members present were Amy Ridout, Pat & Tim Downs and Roger Benda. Duane Upah and Stu Eisentrager have done a lot of the work on the trail from the cities. There is a web site on this trail. They have 5 locations they did landscaping with money they received from a $5000 grant. Having trouble with ATV using the trial. Have signs posted, but Councilmen Zimmerman said they had posted signs to not ride on the dike south of Tama and they are riding on that all the time. Have asked for the police to check at different times. They have completed 5.9 miles of trail from around Cherry Lake north along Deer Creek and ending at Dolezals in Toledo . They have put in four trash cans, two on Tama portion and two on Toledo portion would like to have the cities keep them empty. Also have installed Bat Houses along the trail to keep down on the mosquitoes. Home Federal Bank has donated a bench for the trail, State Bank of Toledo Will be donating one. Matt Johnson and Dave Stoklasa from Snyder & Associates were there to give an update on the study done for the Safe Routes to School. Donna Sampson from Region 6 and Cindy Brinney from Art ala Carte were also there on the Safe Routes. The City of Tama Received a $50,000 grant to do this study on the Safe Routes to school for the Elementary School in Tama and Middle School in Toledo . Their main concern was crossing of Highway 63. They identified sidewalks and signage and discovered there was a lack of sidewalks. There was a study done in 2002, but no one is sure who had it done and what happened to the results. Brinney talked about the marketing and public relations her company was doing to promote this venture. Already have T-Shirts to sell, have planned a fundraiser at the grade school in February 2010. March will be a sign up of parents to do a save walk. Hoping the Recreation Program in the summer will be urging the kids to walk or ride bicycles. Then they will pursue phase2 of this project, which will be using walking trail. Meeting was adjourned at 7:15 P.M. ____________________ Pamela Wood, Mayor ATTEST: ____________________________ Carolyn Brownfield, City Clerk
NOVEMBER 23, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Brownfield, Upah, Harnish, John Speer, Travis Mullen and Brian Sokol. Moved by Ferris seconded by Zmolek to approve agenda as posted with the following deletion, #7 Approving licenses. Ayes. Carried. Minutes from November 9 and 16 were approved as read. Moved by Ferris seconded by Zmolek to approve the bills in the amount of $127,521.35 from November 11, 2009 through November 30, 2009. Ayes. Carried. The following building permits was reviewed by Council, Cesar Barajas-32x12 Deck. Moved by Zmolek seconded by Wilson to approve the following Tax Abatement Application for the 2009 year: Merlyn Princehouse, Douglas Dolezal; Iowa Step & Tank, Robert Craun, Mike Zmolek and Richard Ridout. This applications will be presented to Assessor’s Office. Ayes. Carried. Bills for the month of November 2009 in the amount of $1,515,581.46. Airgas CO2 RC 24.80 Alliant Gas/Electric 10401.85 Animal Rescue Dogs 110.00 Baker & Taylor Assorted Books/DVD’S 356.35 Banker Trust Aquatic Center Bond Interest 26695.00 J. Bledsoe Mileage 58.50 Bowman & Miller Audit 2009 7375.00 C. Brownfield Mileage 92.91 N. Burk Attorney Fees 1419.00 P. Campbell Janitor RC 1164.68 Carquest Vehicle Repair 466.67 S. Castanon RC Deposit Return 250.00 Catering by Designing Books Assorted Books 23.25 Center Point Publishing Large Print Books 97.09 CILS Meeting Registration 18.00 Cintas PW Uniforms 511.31 Collection Services Dunagon Child Support 873.62 Colonial Ins Co Murty Insurance 36.75 Columbian House CD’S 153.68 CORRPO Tower Maintenance 640.00 D’s Auto Vehicle Repair 407.85 W. Davis Insurance Reimbursement 1025.70 Danko Equipment FD Uniforms 27.22 Doll Distributing Keg 82.00 ECRL Repair DVD’S 25.00 EMP Medical Supplies 526.64 Equitable D/C 650.00 Family Auto Vehicle Repair/Maintenance 196.42 Fareway Store Library Supplies 75.72 Fleet Services Gas 2264.54 Galls Police Uniforms 105.44 L. Geiken RC Dept Return 350.00 K. Gjetlet MDR 50.00 S. Hixson Janitor Police Station 115.00 Huff Contractor Repair Canopy RC 2272.00 J. Hunziker MDR 67.95 ICAPP Annual Dues 150.00 IIS Insurance 1767.00 Ingram Assorted Books 1214.52 ICC Computer Repairs 328.00 IA Dept. Revenue Sales Tax 1571.00 IA Finance Authority Loan Interest SW Plant 784.15 IA Law Enforcement Dunagan Training 125.00 Iowa One Call 23 Locates 20.70 Iowa Telecom Phone Service 817.81 IIA Annual Dues 24.00 IPERS Retirement 5210.05 IRWA Vision/Annual Dues 321.43 Jetco Pump Repair Motor 2332.20 K & M Sanitation RC Dumpster 120.00 L, Karkosh Web Site 125.00 Keystone Lab Water Testing 145.90 Kieck’s Police Uniforms 222.90 Kimbo Music 72.05 KJ Plumbing Well Repair 45.00 Law Enforcement Systems Citations 112.00 Martin Equipment End Loader Repairs 127.70 Medicom Internet Access 105.21 Midwest Ambulance Transporting 250.00 Midwest Tape Music Library 46.46 MVTL Sewer Testing 682.50 MMSC Supplies 35.00 Monkeytown Office Supplies 335.50 MES New Equipment 3044.25 Municipal Pipe Services JH Meter 3400.00 Musgrave Landscaping Lawn Mowing 120.00 MV Motors Police Oil Changes/New Brakes 744.30 NFPA Fire Annual Renewal 787.50 Northland Oil 73.48 Northway Well Well Pump Repair 4869.95 Postage By Phone Refill Postal Machine 1000.00 Payroll 11-13-09 15305.81 Payroll 11-28-09 15205.81 Quill Office Supplies 73.97 Reuman’s Clothing FD Clothes 241.30 S &S Car Wash Police Cars Washed 20.95 Sanitary Refuse Dumpster park 68.00 Scharnweber Repairs 86.85 Schendel Pest Spraying 25.00 Snyder & Associates Eng Fees SW PL 25840.20 Southard Implement Stop Light Repairs 200.00 Staples Office Supplies 47.73 State Bank of Toledo Library Loan Interest 5192.50 State Bank of Toledo Payroll Taxes 9267.94 Stericycle Inc Ambulance Supplies 105.78 Tama Co Abstract Deed New PW Bldg 105.78 Tama Co Auditor Election Fees 4232.14 Tama Co Solidwaste Dump Fees 871.85 Tama/Grundy Publishing Ad’s/Publications 802.58 Teamsters Union Dues 117.96 Tow & Country RC Supplies 55.40 Treas. State of IA State Withholding 1704.00 Turbett Concrete Stop Light 639.86 Twin Town Liquor Liquor 235.54 US Cellular Ambulance Cell Phone 35.40 USDA Monthly Payment 1740.00 Verizon Upah Cell Phone 52.75 Visa Yearly Web Site Fees 106.04 Wellmark BC/BS Medical/Dental Ins 13700.58 Wendling Quarries Rock 1253.30 Wilkerson Hardware Supplies 459.68 D. Wood Janitor Comm Bldg 707.25 WRH Inc Sewer Plant 910438.64 Z Line Repairs/New Tires 951.62 Zacks Police Shirts/Ammo 165.75
Moved by Ferris seconded by Zmolek to approve building and installing a new motor at the water plant for a price not to exceed $4000.00. Ayes. Carried. Pansegrau will check out the motor that is at the plant now and then get with Upah. Joint meeting on Nov 30, 2009 at 5:30 P.M. at Tama Council Chambers. RC Meeting on December 7, 2009 at 5:00 P.M. at the RC. Clerk will notify the weekend before the meetings. No Old Business. Councilman Ferris asked about the letters sent out to the customers about the high level of Radium in the water. This is being looked into by Upah, Zmolek and Stoklasa. Looking into a solution to correct this problem. Lt. Governor will be in Toledo at 11:00 am on December 2, 2009 to check out our old PW Building and present the check for the monies that the City of Toledo will be receiving from I-Jobs for this project Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:35 P.M. ____________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
NOVMEBER 16, 2009 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 5:30 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Brownfield was also present. Purpose of the meeting was to hold a hearing on amendment of the Ordinance 160-03 of the Flood Plan Map. Mayor opened the hearing at 5:30 P.M. Hearing no objections for or against this Flood Plan Map # 160-03, written or oral the hearing was closed at 5:31 P.M. Moved by Wilson seconded by Pansegrau to approve the 1st reading of the above Ordinance. Ayes. Carried. Moved by Zmolek seconded by Wilson to waive 2nd and 3rd readings of the said above Ordinance and then to adopt and publish this ordinance. Ayes. Carried. Moved by Zmolek seconded by Wilson to adjourn meeting. Meeting was adjourned at 5:35 P.M. _____________________ Pamela Wood, Mayor ATTEST: ___________________________ Carolyn Brownfield, City Clerk OCTOBER 26, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson and Zmolek, Ferris was absent. Others present were Burk, Harnish, Upah, Brownfield, Brian Sokol, Travis Mullen, Jennifer Bledsoe, Jim Roan, Dick Web, Dave Stoklasa and John Speer. Moved by Zmolek seconded by Pansegrau to approve agenda as posted. Ayes. Carried. Minutes from the October 14, 2009 meeting were approved as read. Moved by Wilson seconded by Pansegrau to approve bills from October 13, through October 30, 2009 in the amount of $106,476.67. Ayes. Carried. Bills for the month of October 2009 in the amount of $690,396.88. Airgas RC CO2 24.00 R. Alas MDR 37.87 Alliant Gas & Electric 18147.84 Alltel Upah Cell Phone 54.50 American Test Center Fire Truck Inspection 585.00 Baker & Taylor Assorted Books 495.38 Barco Paint/Flags 191.72 J. Bledsoe Mileage 156.95 F. Boldt Clean Up Day Help 80.00 Bro Lawn Care Mowing 70.00 Brodart Library Supplies 136.58 C. Brownfield Meals/Mileage/Clean Up Day Meals 275.93 N. Burk Attorney Fees 924.00 K. Campbell Bartender RC 146.26 P. Campbell Janitor/Bar Set Up RC 1314.68 Carpenter Uniform Dunagan Coat 276.99 Carquest Vehicle Repair 730.68 Center Point Publishing Books 73.65 Cintas PW Uniforms 471.24 Collection Service Dunagan Child Support 1310.43 Colonial Ins Murty Insurance 36.75 Columbian House DVD 17.95 Deb’s Lawn Care Mowing 540.00 S. Dostal Bartender RC 187.51 ECRL DVD Repair 32.00 EMP Medical Supplies 621.28 Equitable D/C 975.00 Fleet Services Gas 1162.64 Gale Group Large Print Books 109.44 Hawkins Chlorine 663.00 Henderson Truck Truck Repair 25.00 Holiday Inn Room IMFOA Mtg 172.48 Hrabak Supplies 108.48 Ikon Office Copier Maintenance 117.05 Independent Ins Annual Ins Renewal 81302.75 Ingram Assorted Books 562.69 INC Computer Maintenance 60.00 ILEA Kendall Training 135.00 Iowa League of Cities Mtg Registration 30.00 Iowa One Call 29 Locates 26.10 Iowa Telecom Phone Service 739.98 Ipers Retirement 8070.30 IRWA Vision Insurance 71.43 C. Johnson Dept Return RC 100.00 K & M Sanitation RC Dumpster 120.00 Keystone Lab Water Testing 196.50 KJ Plumbing Repairs-Library 171.50 Manatt’s Fill Sand 90.21 Medicom Internet Access 79.95 Midwest Tape Music CD’S 83.39 MVTL Sewer Testing 712.60 MMSC Supplies 140.00 Motorola Pager Repairs 150.00 T. Mullen MDR 100.00 Musgrave Landscaping Mowing 240.00 MV Motors Oil Change Police 33.46 New Pig New Equipment FD 600.64 NPLERA Annual Dues 200.00 ODE Design Book 46.00 Our Iowa Magazine Subscription 26.98 Pamida Supplies 179.94 Pitney Bowes Postal Machine Rental 132.00 C. Quigley Bartender RC 61.88 J. Ray Bartender RC 41.25 Region 6 Annual Dues 1015.60 Payroll 10-02-09 17564.71 Payroll 10-16-09 15422.53 Payroll 10-30-09 15639.50 D. Saathoff RC Dept Return 350.00 Sanitary Refuse Dumpster Park 68.00 Scharnweber Repairs 1065.65 Schendel Pest Spraying 137.00 ServiceMaster Cleaning Carpet 160.67 Shamrock Lawn FD Lawn 60.00 L. Simpson Clean Up Day Help 80.00 Snyder & Associates Sewer Plant Eng Fees 65912.95 Southard Implement Vehicle Repair 72.38 Staples Office Supplies/2 Calculators 403.80 Star Equipment Saw Repairs 156.38 State Bank of Toledo Police Station 30000.00 State Bank of Toledo DD Payment 48.80 State Bank of Toledo Payroll Taxes 14595.43 STC Yearbook Police Ad 60.00 TC Solidwaste Dump Fees 54.95 TC Extension Murty Pesticide Class 35.00 Tama Florists Zmolek Flowers 25.00 Tama/Grundy Publishing Publications/Ads 815.86 Teamsters Union Dues 206.64 Toledo EMS Compensation 6875.00 Toledo Fire Dept Compensation 2000.00 Town & Country Supplies RC 134.63 Treas. State of Iowa State Withholding 2635.00 Treat America Food Ser Meal ILEA 6.50 Twin Town Liquor RD Liquor 720.15 D. Upah Mileage/Motel AWWA Mtg 326.48 Upstart Calendar Library 20.95 USDA Day Care Payment 1740.00 B. Vesley Dept RT RC 250.00 VISA Motel Room League Mtg 543.39 D. Wacha Clean Up Day Help 80.00 Waterbeck Spray Foam Water Plant Roof 1875.00 Wellmark BC/BS Medical/Dental Ins 13700.58 Wendling Quarries Rock 77.00 Wilkerson Hardware Supplies 463.02 K. Wilson Dogs/Gas 200.00 D. Wood Janitor Comm Bldg 707.25 WRH Inc Sewer Plant 368370.10 Z Line Repairs/New tires 544.35 R. Zammarron RC Dept RT 350.00
Attorney opened the hearing for the 3rd and final reading of the sewer rate increase at 7:06 P.M. Hearing no objections written or oral, the hearing was closed. Moved by Zmolek seconded by Pansegrau to approve final reading and adopt this Ordinance and publish for the final time This will go into effect January 1, 2010 billing. Ayes. Carried. Hearing on Housing Rehab was opened at 7:07 P.M. Dick Web explained this grant on rehab housing to the council. Application is due November 13, 2009. Will hear sometime in March if we have been accepted. If accepted we will be able to redo up to 6 homes with a cost of $18000 to the city. Hearing no objections for or against this housing rehab the hearing was closed at 7:09 P.M. Moved by Chaska seconded by Zmolek to approve Resolution for this Housing Rehab Grant. Ayes. Carried. 160.03 - Flood Ordinance Amendment hearing was opened at 7:09 P.M. Hearing no objections for or against this hearing was closed at 7:10 P.M. Moved by Wilson seconded by Zmolek to adopt this Ordinance Amendment. Ayes. Carried. Moved by Wilson seconded by Zmolek to waive the 2nd and 3rd Reading of this Ordinance, publish and adopt. Ayes. Carried. Jennifer Bledsoe handed out the annual report for 2008-2009 year due to the state. Jim Roan gave a report on the Library Foundation. Dave Stoklasa: Change Order 2: ARRA Logo Sign for a cost of $492.66; Extend casing Under Ross Street-$2244.00; and Top Caps on al HM doors-$246.84 making the total of the change order at $2983.50. Moved by Wilson seconded by Pansegrau to approve this change order. Ayes. Carried. City Parking Lot Lighting: Check into pole that was changed out, does not have lightening that it had before. Upah will check with IE. I-Jobs Grant of $727,500 for new PW Building: Moved by Zmolek seconded by Pansegrau to accept this grant and proceed with building the new PW Building if we receive the full amount awarded. Roll Call: Wilson , Zmolek and Pansegrau Ayes. Chaska No. Motion Carried. Ferris was absent. Moved by Chaska seconded by Wilson to approve of locking and fencing the burn pile for the City of Toledo . This is being done at the order of DNR. This will go into effect November 1, 2009. Key will be available at the City Clerk’s Office Monday through Friday from 7:30 am to 4:30 pm. Saturday and Sundays it will be available at Wilkerson Hardware Store at 129 E High St during their open hours. Ayes. Carried. Get cost to redo the stop light. State Farm is denying their client was at fault in the damage to the Reinig Center . This will be turned over to our insurance company. Sewer Manhole at the Lift Station behind shop: 25’ deep, rerod repaired on manhole. ½ of wall thickness has deteriorated. Would like to have the work done by this next week, as this is hindering work on the new lift station. Total estimate of this repair is $30,000. Council would like to get cost of a new manhole instead of repairing. Will decide which way this will be fixed before the end of the week. Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:45 P.M. __________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
OCTOBER 12, 2009 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Wilson, Ferris and Zmolek. Pansegrau was absent. Others present were Upah, Brownfield, Burk, Harnish, Travis Mullen and Charlie Townsley. Moved by Zmolek seconded by Ferris to approve the agenda as posted with the following correction: Item 7 meeting date should have been October 16 not the 17. Ayes. Carried. Minutes from the September 28, 2009 meeting were approved as read. Moved by Wilson seconded by Ferris to approve payment of the bills from October 1 through October 12, 2009 in the amount of $ 118,018.34. Ayes. Carried. Moved by Ferris seconded by Zmolek to approve payment to WHR Contractor Payment # 3 in the amount of $368,370.10. Ayes. Carried. Moved by Ferris seconded by Wilson to approve payment of $79758.00 for the annual insurance renewal. This were previous discussions on some changes, there will be some changes but these will be billed at a later date. We will pay the stated amount and then get credits or debits from the above amount. Ayes. Carried. Hearing was opened at 7:04 P.M. on the second reading of the Sewer Rates Changes. Travis Mullen ask the question about if there was a system that would help people who are low income pay these water bills. He was told this was not done at the city level. Hearing no objections for or against, written or oral it was moved by Zmolek seconded by Wilson to approve the 2nd reading of this Ordinance and continue the hearing at the for the 3rd and final reading on October 26, 2009. Ayes. Carried. Moved by Chaska seconded by Wilson to approve Resolution 101209 to set hearing for October 26, 2009 to amend the Flood Ordinance and Maps. Ayes. Carried. Great Places 1st Annual Banquet will be held Friday, October 16, 2009 at State Historical Atrium in Des Moines . We have been invited because Tama County has been listed as one of the six great places in Iowa for 2009. 5:00-6:00 will be Cocktail Hour; 6:00-7:00 will be a catered dinner by Barattas; and then 7:00-8:30 will be Award Ceremony. Cost of this will be $25.00 per person. Mayor Wood, Councilman Wilson, Attorney Burk and her husband will be attending. Moved by Zmolek seconded by Ferris to approve Beer License Renewal for Jiffy North. Ayes. Carried. Moved by Wilson Seconded by Ferris to approve Peony Liquor License Renewal. Ayes. Carried. Lasley property on Ross Street is being taken care of, she was notified by letter from the police. N. church Street has been mowed and papers have been served. USDA has been waiting for dirt, will be working on getting this area taken care of. Post Office has had letter written. Hwy 62 East Central Coalition has meeting set in Oskaloosa for October 29, 2009 and has invited Toledo to attend. Moved by Ferris seconded by Chaska to adjourn meeting. Meeting was adjourned at 7:30 P.M. ____________________ Pamela Wood, Mayor ATTEST: ___________________________ Carolyn Brownfield, City Clerk
SEPTEMBER 28, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Pansegrau, Wilson, Ferris and Zmolek, Chaska was absent. Others present were Burk, Harnish, Upah, Brownfield, Steve Vesley and Charlie Townsley. Moved by Zmolek seconded by Wilson to approve agenda as posted. Ayes. Carried. Minutes from the September 14 and 21, 2009 meeting were approve as read. Moved by Wilson seconded by Pansegrau to approve bills from September 16 through September 30, 2009 in the amount of $58,719.81 Ayes. Carried. Bills for the month of September 2009 in the amount of $685,065. F. Adair RC Dept Return 100.00 Airgas RC CO2 24.80 Alliant Gas/Electric 12168.47 Alltel Upah Cell Phone 51.61 B&M Tree Service Remove Trees 825.00 T. Backen MDR 100.00 Baker & Taylor Books 117.83 Bishop Electronics Batteries 5.33 A. Bolen MDR 100.00 Bro Lawn Care Mowing 105.00 Brodart Library Supplies 236.10 C. Brownfield Mileage/Supplies 221.52 N. Burk Attorney Fees 1053.90 K. Campbell Bartender RC 138.75 P. Campbell Janitor/Bar Set Up RC 1389.68 Carquest Vehicle Repair 95.56 Center Point Publishing Books 96.72 Cessford Construction Road Repairs 111396.10 Cintas Uniforms PWD 737.94 Collection Service Dunagan Child Support 873.62 Colonial Insurance Murty Insurance 36.75 Columbian House CD’S 53.94 Corsons Cemetery Restoration Cemetery Stones Repair 3520.00 DNR Annual Water Permit 135.00 Diamond Products Street Paint 896.45 Diamond Tec Supplies 250.00 Doll Distributing Beer Kegs 453.94 M. Dvorak Safety Shoes 100.00 ECRL Workshop Registration 20.00 EDS Corp Annual Software Fee Ambulance 600.00 EMC Insurance 88.00 EMP Ambulance Supplies 73.95 Equitable D/C 650.00 Fareway Stores Supplies 28.52 Fleet Services Gas 3568.98 K. Gaydos MDR 55.95 L. Geiken RD Dept Return 350.00 J. Harnish Motel 203.86 Hawkins Chlorine 117.69 S. Hixon Janitor Police Station 92.50 IACP Dues 150.00 Ikon Copier Maintenance 234.10 IMFOA Meeting Registration 100.00 K. Ingleby RC Dept Return 350.00 Ingram Assorted Books 774.09 Iowa Business Machines Police Copier 94.19 IA Dept of Public Safety Cyber Billing Police 694.00 IA Dept of Revenue Sales Tax Sep 09 4470.00 IA One Call 27 Locates 24.30 IA AWWA Meeting Registration Upah 180.00 Iowa Telecom Phone Service 913.33 Ipers Retirement 5471.23 IRWA Vision Insurance 71.43 ISPA Conference Police 85.00 K & M Sanitation RC Dumpster 120.00 Keystone Lab Water Testing 260.50 KJ’S Plumbing Repairs 90.00 H. Long 2 Books 40.00 Manatt’s Fill Sand 451.17 Martin Equipment Repairs 646.85 Medicom Internet Access 59.95 Midwest Tape Music CD’S 85.00 MVTL Sewer Testing 630.00 MMSC Supplies 105.00 MOCIC Police Annual Dues 50.00 Monkeytown Office Supplies 465.72 Motorola Pager Repairs 78.00 MES Medical Supplies 1206.39 Municipal Supply Water Dept Supplies 224.55 Musgrave Landscaping Mowing 510.00 NFPA FD Dues 150.00 Northland Oil 374.70 P & N Guns Ammo 1031.80 Pamida Supplies 135.14 Payroll 09-04-09 15826.11 Payroll 09-18-09 15976.07 Postmaster Water/Sewer Bills 227.12 Premier Office Police Copier Machine 110.00 Public Safety Speed Laser 2005.00 RS Stover Water Meter Repair 346.77 P. Randall Ammo 2777.50 J. Ray Bartender RC 48.75 R. Rohach Bartender RC 71.25 S&S Car Wash Police Cars 24.00 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 781.45 Schendel Pest Spraying 78.00 Sevde Fire Extinguisher Quarterly Check 226.00 Southard Implement Repairs 71.06 Southwestern Library Staff Town Meeting 60.00 State Bank of Toledo Payroll Taxes/DD Billing 9928.06 State Library Handbook 36.00 Tama Co Engineer Culvert/Band 269.70 Tama Co Solidwaste Dump Fees 67.20 Tama Co Extension Class 35.00 Tama Co Treasurer 1st ½ Taxes 1245.00 Tama Florists Walton Flowers 25.00 Tama/Grundy Publishing Publications/Ads 311.46 Teamsters Union dues 203.60 J. Thiessen Bartender RC 46.88 D. Thiessen Bartender RC 46.88 Toledo Cleaners Police Uniforms 69.00 TEDC ½ Hotel/Motel Payment 4738.67 Toledo FD Lights 680.00 Treas. State of IA State Withholding 1790.00 Tri County Lawn FD Lawn 97.00 Twin Town Liquor RC Liquor 449.58 D. Upah Supplies 30.96 US Cellular Ambulance Cell Phone 40.32 USDA Day Care Payment 1740.00 USS Polaris Mower Repairs 151.30 UTEC Supplies 295.29 Visa Go Daddy 2.99 D. Vorwald Mowing 1345.00 Wellmark BC/BS Medical/Dental Insurance 13700.58 Wendling Quarries Rock 638.09 C. Westemeier MDR 35.91 Wilkerson Hardware Supplies 227.32 K. Wilson Dog Catcher 400.00 D. Wood Janitor Comm Bldg 707.25 P. Wood Mileage 152.42 WRH Inc Sewer Plant Payment 445405.34 Council reviewed the following building permits: Norman Hagge-16x16 sun room; Mike Graff-60x60 dwelling; John Purk-27x12 deck; and Kevin Harkin-12x16 storage shed; Wayne Alexander-cement slab and Rusty Klostermann-28x34 garage. Attorney opened the hearing for the new sewer rates at 7:10 P.M. Hearing no objections written or oral, for or against the sewer rates the hearing was closed. Moved by Zmolek seconded by Ferris to approve the 1st reading of this ordinance. Ayes. Carried. The 2nd hearing will be put on the agenda for the October 12, 2009 meeting. Steve Vesley was present for the sale of the land on Mill Street , the attorney opened the bid from Vesley, it was for $5602.00. Moved by Zmolek seconded by Wilson to approve the Resolution for the sale of this land and accept this bid also to authorize the Mayor and Clerk to sign the quick claim deed. Ayes. Carried. Moved by Zmolek seconded by Pansegrau to close this hearing. Ayes. Carried. Moved by Pansegrau seconded by Wilson to approve renewal of the liquor license for the Reinig Center . Ayes. Carried. Insurance: Leave the deductibles for the property as is, go with the $1,000,000 for the uninsured motorist and delete the three vehicle from the comp and collision. Table this until the next meeting when we can have the total cost of the policy with the above changes. Moved by Zmolek seconded by Wilson to set hearing for the Housing Improvement Grant from Region VI for October 12, 2009. Ayes. Carried. Joint meeting with Tama will be at 5:30 P.M. on November 30, 2009 in Tama Council Chambers. Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:00 P.M. ___________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
EXPENDITURES FOR SEPTEMBER 2009 GENERAL 73221.24 ROAD USE TAX 115407.01 TRUST & AGENCY 20378.72 LOCAL OPTION SALES TAX 1119.00 REINIG CENTER 5513.13 WATER UTILITY 10460.87 WATER DEPOSITS 291.86 WATER SALES TAX 1501.00 SEWER UTILITY 8318.41 SEWER PLANT CONSTRUCTION 445405.34 SEWER SALES TAX 1642.00 DAY CARE CENTER 1740.00 SOLID WASTE 67.20 TOTALS $685,065.78 REVENUES FOR SEPTEMBER 2009
GENERAL 35899.13 ROAD USE TAX 18274.40 TRUST & AGENCY 21336.22 LOCAL OPTION SALES TAX 14612.28 DEBT SERVICE 6049.17 REINIG CENTER 3859.00 WATER UTILITY 23686.64 WATER DEPOSITS 600.00 WATER SALES TAX 1283.79 SEWER UTILITY 22160.72 SEWER PLANT GRANTS 771279.00 SEWER SALES TAX 276.08 DAY CARE CENTER 1740.00 DAY CARE RESERVE 292.75 DAY CARE DEPRECIATION 292.75 SOLID WASTE 1767.25 AMBULANCE COLLECTION 28175.42 TOTALS $951,584.60
SEPTEMBER 21, 2009 MINUTES OF SPEICAL MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 5:30 P.M. Mayor Wood was absent. Mayor Pro Tem Ferris conducted the meeting. Council present were Chaska, Pansegrau, Wilson and Ferris, Zmolek was absent. Others present were Upah, Brownfield and Jake Jacobson. Purpose of the meeting was to review the insurance for renewal, mainly buildings and automobiles. The property insurance total cost was $12,000 of the $79,758.00. Need to have Jake check into the three buildings listed for the park-#5,18,20 for a total cost of the insurance package of $47,184.00. Also check with raising the deductible to $2500 and $5000. Vehicles removed were items 10 & 12 of comprehensive and collision and went with only liability. Jake will come back at the Sep 28, 2009 meeting with the prices with these changes. Moved by Wilson seconded by Ferris to adjourn meeting. Meeting was adjourned at 6:55 P.M. __________________________ Daniel Ferris, Mayor Pro Tem ATTEST: _____________________________ Carolyn Brownfield, City Clerk
SEPTEMBER 14, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Before the council meeting started pictures we taken of the people and Mayor Wood who received money from the Ralph Turbett estate. Jim Roan and Jennifer Bledsoe with Mayor Pam Wood received $15,000.00 for the Library Foundation Fund. Greg Johnson and Mayor Pam Wood received $25,000.00 for the ambulance fund and the finally picture was of Councilmen Pete Zmolek and Mayor Pam Wood received $15,000.00 for the City of Toledo . Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Nancy Burk, Jeff Harnish, Duane Upah, Carolyn Brownfield, Lindsey Beaman, Jake Jacobson and Charlie Townsley. Moved by Zmolek seconded by Pansegrau to approve agenda as posted. Ayes. Carried. Minutes for the August 24, 2009 meeting were approved as read. Moved by Wilson seconded by Pansegrau to approve the bills from September 1 through September 14, 2009 in the amount of $177,890.51. Ayes. Carried. Jake Jacobson went through the insurance renewal for the 2009-2010 year. Council decided to set meeting to go over the vehicle and buildings on September 21, 2009 at 5:30 P.M. The total cost of the package Jake presented was $79,758.00, up slightly from last year. Moved by Chaska seconded by Zmolek to set hearing on the new sewer rates for September 28, 2009 at 7:00 P.M. Ayes. Carried. Moved by Zmolek seconded by Wilson to approve #2 payment to WHR Inc for work done on the new sewer plant in the amount of $445,405.34. Ayes. Carried. Moved by Wilson seconded by Pansegrau to approve change order #1 pertaining to buying America requirements. Ayes. Carried. Moved by Zmolek seconded by Wilson to approve Engineer Contract for the rest of the sewer plant in the amount of $327,000.00. Ayes. Carried. Moved by Wilson seconded by Pansegrau to set clean up for October 16, 2009. Ayes. Carried. Moved by Chaska seconded by Pansegrau to approve Road Use Tax report for 2008-2009 year in the amount of $490,485.00. Ayes. Carried. City Clerk will see this get filed with DOT. Moved by Pansegrau seconded by Zmolek to approve City Clerk Brownfield attending the IMFOA meeting in Des Moines October 21-23, 2009. It will cost $100.00 for registration and then motel room for two nights. Ayes. Carried. Stop Light on Broadway Street will be fixed sometime in October by Kevin Turbett. City is to jack hammer out the base then he will replace. Mayor has set the Christmas Party for the City of Toledo December 12, 2009 at the Reinig Center . Moved by Wilson seconded by Pansegrau to agree to having a joint meeting with the Aquatic Center Board and the Recreation Trail Board on November 30, 2009 in Tama City Council Chambers. Ayes. Carried. City of Tama will set the time and get back to us. Moved by Zmolek seconded by Chaska to have Resolution setting hearing on September 28, 2009 for the sale of the land city owns on Mill St. Ayes. Carried. Dirt pile on High Street and sidewalk needs to have notice given to the property owner that this needs to be cleaned up and fixed. Attorney will work on a Resolution for awarding to local contractor of lower bids. Sidewalk at Post Office needs to be informed that it needs repaired. Moved by Ferris seconded by Zmolek to see about getting a bid to finish the sidewalk along Highway 63 North and South from what the highway crew did. Ayes. Carried. Moved by Pansegrau seconded by Wilson to adjourn meeting. Meeting was adjourned at 8:50 P.M. ___________________ Pamela Wood, Mayor ATTEST: ____________________________ Carolyn Brownfield, City Clerk
AUGUST 24, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO IOWA , HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Wilson, Ferris and Zmolek, Pansegrau was absent. Others present were Burk, Harnish, Upah, Brownfield and Charlie Townsley. Moved by Zmolek seconded by Wilson to approve agenda as posted. Ayes. Carried. Minutes from the August 10, 2009 meeting were approved as read. Moved by Wilson seconded by Ferris to approve to pay the bills from August 11 through August 31, 2009 in the amount of $77,632.79. Ayes. Carried. Bills for the month of August 2009 in the amount of $611,570.64 Airgas CO2 RC 24.80 Alliant Utilities Service 11267.56 Alltel Upah Cell Phone 54.60 Animal Rescue League Animals 100.00 B & M Tree Service 5 Trees Removed 3750.00 Baker & Taylor DVD/CD/Books 290.02 D. Brache 7603 MDR 35.60 J. Bledsoe Mileage 51.60 J. Boll Fire Inspector 370.00 Bro Lawn Care Mowing 175.00 N. Burk Attorney Fees 1849.08 K. Campbell Bartender RC 82.50 P. Campbell Janitor RC 1164.68 Carquest Vehicle Repair 238.91 CGA Consultants Recreation Trail 745.00 Chief Supply Name Plate # 42 23.73 Cintas Uniform PW 631.60 Collection Service Jason Dunagan CS 873.62 Colonial Ins Murty Insurance 36.75 Colombian House Music CD 26.05 Compass Checks 426.59 D’s Auto Vehicle Repair 172.85 Deb’s Lawn Service Mowing 660.00 Doll Distribution Beer Kegs RC 600.66 T. Eisenbarth MDR 27.56 W. Enderes RC Dept Return 350.00 Equitable D/C 650.00 Family Auto Vehicle Repair 210.87 Fareway Stores Library Supplies 83.81 Fleet Services Gas 3277.74 Gale Group LP Books 160.56 S. Goos RC Bartender 71.25 Hawkins Chlorine 524.25 Independent Ins Co. Airport Insurance 3780.00 Ingram Assorted Books 855.64 Innovative Communications Computer Repair 485.00 Interstate All Battery Pager Repair 130.06 Iowa Dept Revenue Sales Tax-July 09 1593.00 Iowa One Call 27 Locates 24.30 Iowa Prison Park Sign 864.00 Iowa Telecom Phone Service 900.21 IPCA Training Police Dept 75.00 Ipers Retirement 5281.26 IRWA Vision Ins 71.43 K & M Sanitation Day Care Dumpster 120.00 Keystone Lab Water Testing 31.50 Kieck’s Apparel Dunagan Uniforms 165.00 KJ’S Plumbing Repairs 588.66 Manatt’s Sand 299.12 Medicom Internet Access 79.95 Midwest Curb Curb Cuts 719.00 Midwest Tape Music CD 21.69 MVTL Sewer Testing 736.10 MMSC Supplies 175.00 Monkeytown Office Supplies 99.99 Motorola Pager Repair 156.00 Musgrave Landscaping Mowing 470.00 Northway Well Well #8 Repairs 17657.06 Oriental Trading Library Supplies 64.92 Our Front Porch Books Book 15.96 J. Ray RC Bartender 30.00 Region 6 CDBG-Sewer Plant 758.00 S & S Car Wash Police Cars Washed 28.10 R. Sanders MDR 30.69 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 93.45 Schendel Pest Spraying 67.00 Shamrock Lawn Service FD Lawn 60.00 Southard Repairs 318.99 Staples Office Supplies 132.20 State Bank of Toledo Payroll Taxes/DD Billing 9667.53 Steve Link ford Ambulance Repairs 782.04 TCED Annual Dues 3808.50 TC Solidwaste Landfill Fees 270.65 Tama/Grundy Publishing Publications 135.73 Teamsters Union Dues 203.60 Times Republic Subscription Renewal 155.60 Toledo FD Smoke Eaters Dues 168.00 Treas. State of IA State Withholding 1748.00 Twin Town Liquors RC Liquor 102.30 D. Upah Mileage 107.50 US Cellular Ambulance Cell Phone 70.52 USDA Monthly Payment 1740.00 USS Polaris Mower Repairs 15.99 UTEC Supplies Water Dept 787.62 Visa Web Page 6.15 D. Vorwald Mowing 930.00 Waterbeck Spray Foam Water Plant Roof 2225.00 WDG Communications Iowa Book 43.46 Wellmark BC/BS Medical./Dental 13700.58 Wendling Quarries Rock 1085.57 Wilkerson Hardware Supplies 234.03 K. Wilson Animals/Gas 260.00 WRH Inc. Sewer Plant Construction 470602.34 Z Line Vehicle Repair FD 217.71 Zacks 2 Assault Rifles 2650.00 M. Zmolek Medical Deductible 1250.00 Moved by Zmolek seconded by Chaska to approve Resolution 082409A Approving and Authorizing a Loan and Disbursement Agreement and providing for the issuance of $1,358,000 General Obligation Sewer Improvement Bonds and providing for the levy of taxes to pay the same and Loan and Disbursement Agreement for $1,358,000 General Obligation Sewer Improvement Bonds, Series 2009C. Ayes. Carried. Moved by Chaska seconded by Wilson to approve Resolution 082409B authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of $1,359,000 Sewer Revenue Bonds and a Loan and Disbursement Agreement of $1,359,000 Sewer Revenue Bonds Series 2009A. Ayes. Carried. Moved by Wilson seconded by Ferris to approve Resolution 082409C authorizing and approving a Forgivable Sewer Revenue Loan and Disbursement Agreement and providing for the issuance and securing the payment of $1,154,000 Sewer Revenue Bonds and Forgivable Loan and Disbursement agreement of $1,154,000 Sewer Revenue Bonds, Series 2009B. Ayes. Carried. Moved by Ferris seconded by Zmolek to approve renewal of contract with Marshalltown Animal Rescue League for 2009-2010 year. Ayes. Carried. Moved by Wilson seconded by Ferris to approve renewal of Quarter Liquor License for 2010 year. Ayes. Carried. Resolution approving new sewer rates were postponed until September 14, 2009 meeting. Still need to check some figures. Old business: House on College Street , Lot between Day Care Center and the storage sheds and Buresh house on Madison-all need to be mowed. Police station door Ferris will again contact Hrabak. Will be having another housing meeting after the 1st of the year. West Mill street lot city owns-see about selling this. Bushes at the cemetery need to come out along north drive. New Business: Bidding trees was brought up, council decided at this time this was not needed. Police Station around the sign needs to be looked into about repairing it. Moved by Wilson seconded by Ferris to approve cementing from side walk to alley where the bike rack at the library is. Ayes. Carried. Moved by Zmolek seconded by Ferris to adjourn meeting. Meeting was adjourned at 8:10 P.M. _____________________ Pamela Wood, Mayor ATTEST: ___________________________ Carolyn Brownfield, City Clerk
AUGUST 10, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Wilson, Pansegrau, Ferris, Chaska and Zmolek. Others present were Upah, Burk, Wilkerson, John Spear, Darrel Niedermann, Pat Kline, Terri Guenther-Mayer, Jeff Mayer, Lindsay Beaman, and Travis Mullen. Moved by Wilson seconded by Pansegrau to approve agenda as posted. All Ayes. Moved by Zmolek seconded by Pansegrau to approve minutes from the July 25, 2009 meeting with the following change: The size of the new Public Works building should be 9,000 sq. ft. instead of 900 sq. ft. All Ayes. Moved by Wilson seconded by Pansegrau to approve bills from August 1, 2009 through August 10, 2009 in the amount of 63,335.51. All Ayes. Motion carried. Moved by Wilson seconded by Chaska to pay Wendler Construction Payment #1 in the amount of $470,602.34. This will be paid from Region 6 money as the bonds have not been sold yet. All Ayes. Motion Carried. Terri Guenther-Mayer was present and asked if the South Tama FFA could use the Toledo Heights for a Tractor Pull on August 29, 2009. Moved by Pansegrau and seconded by Chaska to allow the Tractor Pull. All Ayes. Motion Carried. Pat Kline from Mental Health was present and asked if the City of Toledo would sign a Resolution for their Prairie Meadows Grant. Motion made by Wilson and seconded by Pansegrau to support Mental Health’s Prairie Meadows Grant. All Ayes. Motion Carried. The reservoir roof of the water plant was power washed and found to be in worse shape than thought. It will cost $1,875.00 to put a coating over the whole roof on top of the spray foam. Motion made by Zmolek and seconded by Ferris to apply the coating. All Ayes. Motion Carried. A Motion was made by Chaska and seconded by Pansegrau to set a Hearing for September 14, 2009 for the new water rates and set a start date for the new rates. All Ayes. Motion Carried. Old Business: New Business: The security light on the City Hall building is not working. Duane will check into this. Tama had a lot of damage due to Sunday’s storm and may want to borrow the city’s loader. All agreed this would be okay as long as the City of Toledo didn’t have need of it. Duane reported that they would start picking up brush in Toledo on Tuesday, August 11, 2009. Mediacom rate increase: Chaska wondered if the city had any other options. Mayor will send Mediacom a letter expressing the city’s dissatisfaction with their new rates and less channels. Police Station: The old police station sign was found during clean up and will be put up on the building. Travis Mullen volunteered to change the address on the old sign to the new address. Landscape edging will be placed and Duane will bring in some rock for landscaping. Handicap parking will be painted on the streets yet. The rock in the alley behind Heartland Dental has washed into the highway due to the heavy rain. Duane will look into getting this fixed. Citizen Participation: Pam thanked the citizens for being at the meeting and showing an interest in the town. Committee Report: Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:40 P.M. ________________________ ATTEST: ___________________________ JULY 28, 2009 SPECIAL EMERGENCY MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 5:30 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Burk, Brownfield, Harnish, Charlie Townsley and Darrell Neidermann. Purpose of the meeting was to discuss again the application for the I-Job Grant and the CDBG Grant for a new public works building. After much discussion is was moved by Wilson seconded by Pansegrau to approve Resolution 072809 to go ahead with the PW Building application and spend up to the $1000 to get this done. If we do not get the I-Job and CDBG Grant to pay for the whole building we will again address this project at that time. Roll Call: Wilson , Zmolek and Pansegrau Ayes. Ferris and Chaska No. Motion Carried. Moved by Pansegrau seconded by Chaska to adjourn meeting. Meeting was adjourned at 6:10 P.M. ____________________ Pamela Wood, Mayor ATTEST: _____________________________ Carolyn Brownfield, City Clerk
JULY 27, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Emily Stinger, Charley Townsley and Darrell Neidermann. Moved by Zmolek seconded by Ferris to approve agenda as posted. Ayes. Carried. Minutes from the last meeting were approve as read. Moved by Wilson seconded by Pansegrau to approve bill from July 15 through July 31, 2009 in the amount of $93,415.77. Ayes. Carried. Following building permits were reviewed by council: Greg Johnson-32x32 Deck, Pool Fence; Rusty Klostermann-28x34 Garage & 50” sidewalk; and Wayne Alexander-cement drive & pad. Bills for the month of July 2009 in the amount of $189,190.35. Airgas CO2 RC 24.00 Alliant Energy Gas/Electric 11720.76 Allmed Medical Supplies 336.85 Alltel Upah Cell Phone 54.60 Ash Grove Press Book 24.00 Baker/Taylor Assorted Books/DVD’S 431.69 M. Birch MDR 62.22 Bro Lawn Care Mowing 210.00 Brodart Co Library Supplies 91.96 N. Burk Attorney Fees 969.00 K. Campbell RC Bartender 73.13 P. Campbell RC Bartender/Janitor 1324.06 Carquest Vehicle Repair 226.61 C. Cecak MDR 100.00 Center Point Publishing L.P. Books 176.44 Cessford Construction Street Repairs/Shop Parking Lot 35307.80 Chief Supply Tape 139.90 Cintas Uniforms PW 974.95 Colonial Ins Murty Ins 36.75 Deb’s Lawn Care Mowing 470.00 DNR Water/Sewer Annual Permits 516.72 Doll Distributing Kegs RC 470.00 ECRL Neibors 300.00 EBSCO Assorted Books 835.75 EMP Medical Supplies 596.83 Equitable D/C 650.00 ERSI GPS Maintenance Program 400.00 Fleet Services Gas 1743.62 Gale Group L.P. Books 79.08 Gazette Subscription Renewal 168.95 Golden Horse LTD Book 13.77 R. Guyer MDR 50.73 M. Hala RC Dept Return 250.00 J. Harnish Postage 16.55 Hawkeye CC Tuition # 46 65.00 Hrabak Lumber Supplies 17.75 ICPA Annual Dues 35.00 IIMC Annual Dues 125.00 Ikon Copier Maintenance 234.10 Ingram Assorted Books 1532.83 ICC Computer Repairs 540.50 Iowa One Call Locates 19.80 Iowa Telecom Phone 900.16 IVCE Training 950.00 Ipers Retirement 5309.91 IRWA Vision Ins 71.43 K & M Sanitation RC Dumpster 120.00 L. Karkosh Web Page 150.00 M. Kemper RC Dept Return 350.00 Keystone Lab Water Testing 44.50 KJ’S Plumbing Repairs 80.63 D. Marcus RC Wine Refund 58.00 Martin Marietta Rock 160.60 Medicom Internet Access 69.43 Midwest Ambulance Transport Fee 250.00 Midwest Tape Music CD’S 78.52 MVTL Sewer Testing 730.80 MMSC Supplies 186.00 Monkeytown Office Supplies 154.78 D. Moulton RC Dept Return 100.00 Movie Licensing USA Site License 295.00 Municipal Supply Supplies 83.40 Musgrave Landscaping Mowing 480.00 MV Motors Vehicle Repair 33.46 New Century FS LP Gas 23.00 Northland Oil 146.95 G. Oliver MDR 9.84 Ottsen Oil Mosquito Spraying 621.54 Pamida Supplies 79.22 Payroll 07-10-09 16849.53 Payroll 07-24-09 16262.83 Penworthy Company Children Books 1168.88 Pitney Bowes Postal Machine Rental 132.00 PMI Ambulance Supplies 367.81 Postmaster Water/Sewer Bills Postage 225.89 Powderhorn Industries Canvas Bags 68.98 C. Quigley RC Bartender 33.75 Quill Printer 222.81 J. Roberts RC Deposit Return 350.00 S&S Car Wash Police Cars Washed 6.05 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 292.15 Schendel Pest Spraying 116.00 Sec of State Notary Renewal 30.00 Sensus Metering Systems Hand Held Maintenance 1320.00 Sevde Fire Extinguisher Cemetery Fire 12.00 Southard Imp New Cemetery Mower 9184.99 State Bank of Toledo DD Billing 49.00 State Bank of Toledo Payroll Taxes 9820.85 State Library EBSCO Renewal 101.17 Stericycle Inc Ambulance Supplies 105.78 Tama Co Solidwaste Dump Fees 10.00 TCLA Audio Rotation 100.00 Tama Toledo Aquatic Center 1st ½ of Appropriation 27000.00 Tama/Grundy Publishing Publications 635.64 Teamsters Union Dues 209.72 J. Thiessen RC Bartender 125.63 D. Thiessen RC Bartender 118.13 Toledo EMS Compensation 6875.00 Bob Tomlin Cleaning Rugs Cleaned 1100.00 Town & Country Supplies RC 301.89 Treas. State of Iowa State Withholding 1775.00 Twin Town Liquor RC Liquor 358.53 US Cellular Ambulance Cell Phone 35.20 USDA Day Care Payment 2175.00 USS Polaris Mower Repair 102.88 VISA Web Site Fee/Notary 35.94 D. Vorwald Mowing 1300.00 WEF Dues 55.00 Wellmark BC/BS Medical/Dental Ins 13700.58 Wendling Quarries Rock 170.45 Wieting Theater 09-10 Appropriation 1300.00 Wilkerson Hardware Supplies 456.58 K. Wilson Dogs 150.00 D. Wood Janitor Comm Bldg 47.38 Z Line Police Car Repair 210.48
Attorney opened the hearing to repeal the Sex Offender Ordinance at 7:10 P.M. Hearing no objections for or against, written or oral the hearing was closed at 7:11 P.M. Moved by Zmolek seconded by Pansegrau to approve 1st reading of this repeal. Ayes. Carried. Moved by Chaska second by Zmolek to waive the 2nd and 3rd repeal of this Ordinance and adopt. Ayes. Carried. Emily Stringer-STC Volleyball coach: Would like to have her volleyball girls do some community service by redoing the volleyball court at Toledo Heights . They will get rid of the old sand and replace with new if the city will buy the sand and would like to add another court at the heights. Would cost about $320 to purchase the sand. Moved by Zmolek seconded by Pansegrau to buy the sand for the one court at this time, if this turns out to be something that they could use by adding another court we will address this at that time. Ayes. Carried. Moved by Chaska seconded by Wilson to approve Mayor signing the contract with the IJH for roadway maintenance for the 2009-2010 year. Ayes. Carried. Moved by Wilson seconded by Zmolek to approve year end transfers. Ayes. Carried. Transfers were as follows: Local Option Sales Tax-$109,780.00, TIF-$38,950.82 and Special Assessment-$7,677.18 transferred to Debt Service. Transfer from TIF to Deer Creek Bridge-$5,620.03; Reinig Center-$8,467.30 and General-$77,571.43. Ambulance $102,594.00 and Heritage Days-$877.91 transferred to General; and Water Utility-$20,304.36 and Sewer Utility-$4,160.41 to Trust & Agency, making the total transferred to be $376,023.44. Moved by Wilson seconded by Pansegrau to allow the Gospel Group to rent the Reinig Center on August 2 and 9, 2009. Then they would not need this for another 3-4 months. Ayes. Carried. Moved by Zmolek seconded by Pansegrau to sign new agreement with Cintas for PW Uniforms. Ayes. Carried. Public Works Building: Mayor again reminded the council Saturday mornings meeting was suppose to be an informational meeting. No one else commented on this. Moved by Chaska seconded by Pansegrau to approve Upah signing an agreement with Cessford to do street program for the 2009-2010 year. Cessford is to be in town sometime in the next two weeks. The cost of this would be $99,467. Ayes. Carried. Moved by Zmolek seconded by Wilson to buy another plaque for the Day Care Center and then see that it is put up immediately when it is received. Ayes. Carried. Pool fences around town, this needs to be addressed, there are some people that do not have their pools inside a fence. Junk Cars is going to be taken care of. Terra Tech does not think they owe us a refund, they did what they thought was required. Leave this as is. Moved by Wilson seconded by Chaska to approve Resolution to correct the names on the Zmolek alley closing deed. Ayes. Carried. Spraying weeds along the street is done, needs to be done uptown and at the police station. Also bushes and weeds need to be pulled at the police station. Housing meeting will be August 3, 2009 at 7:00 P.M. Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:07 P.m. __________________ Pamela Wood, Mayor ATTEST: ___________________________ Carolyn Brownfield, City Clerk
JULY 25, 2009 MINUTES OF THE SPECIAL METING OF THE CITY COUNCIL FOR TOLEDO , IOWA HELD IN COUNCIL CHAMBERS AT 9:30 A.M. Mayor Wood was present and presided. Council present were Chaska, Wilson, Ferris and Zmolek. Pansegrau was absent. Others present were Burk, Upah, Brownfield, Marty Wymore, Dave Stoklasa, Charlie Townsley and Darrell Niedermann. Purpose of the meeting was to inform the council about the status of the application for I-Jobs monies. Marty Wymore was present at the council to explain we were also going to apply for the CDBG grant to go along with the I-Jobs for the Public Works building. The cost of this building would be around $790,000, I-Jobs if we qualify would pay for 75% of this cost, the CDBG would be picking up the rest of the cost of this new building at $197,500.00. This would be a 900 sq ft building, with three rooms: the first room would be the office and heated at around 70 degrees, the second would be for vehicles and would be kept ,above freezing and the third would have no heat and be used for storage. There would also be a 20x30 area separate for the storage of salt and sand. Ferris and Chaska thought we should be putting money and time into housing project. Moved by Ferris seconded by Chaska to pass on filing this application at this time, we do not have the money to do this. Carried. Moved by Ferris seconded by Wilson to adjourn meeting. Meeting was adjourned at 10:10 A.M. __________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk JULY 13, 2009 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA HELD IN COUNCL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Pansegrau, Wilson, Ferris and Zmolek. Others present were Burk, Brownfield, Upah, Kendall, Rhonda and Bill Boyd, Connie & Burrell Gardner, Bill and Lola Maertens, Loran Dostal, Joe Boll, Curt Raue, and various firemen. Moved by Zmolek seconded by Pansegrau to approve agenda with the following changes: Move item 12-GO Bond Hearing to after item 5 and delete item 10-year end transfers. Ayes. Carried. Minutes from the June 22 and July 6, 2009 were approved as read. Moved by Wilson seconded by Zmolek to approve bills from July 1 through July 13, 2009 in the amount of $95,548.69. Ayes. Carried. The council reviewed the following building permits: Martha Stochl-60x100 storage; Eugenia Castanon-75’ fence; Chad Craun-180’ rear fence; Robert Owens-14x16 deck; Sub City-4x16 sign; and Steve Bridger-demolish house. Attorney opened the hearing for the GO Bond for new sewer plant, not to exceed $1,700.000. Hearing no comments for or against this bond the hearing was closed. Moved by Ferris seconded by Zmolek to approve Resolution 07132009B. Ayes. Carried. Jim Roan: Gave the presentation on the Wieting Theater Restoration Project in the amount of $1,209,443. Moved by Wilson seconded by Pansegrau to approve Resolution 07132009A indorsing Vision Iowa Grant and RACA Grant. Ayes. Carried. Jim Roan has had to resign from the Toledo Library Board after serving 12 years. Moved by Zmolek seconded by Ferris to appoint Jack Burk to fill this position. Ayes. Carried. Curt Raue gave a presentation about the Fire Department applying for a grant from Alliant Energy. This would be a one time grant for up to $5000 that Alliant would match. They would like to hold a dance at the fire station on July 3, 2010 from 8:00-12:00 P.M.. They would have to apply for their liquor license for the one day. Talk to all the neighbors around about this. Moved by Chaska seconded by Ferris to approve Fire Department doing this. Ayes. Carried. College Street House: This is why Boyd’s, Gardner’s and Maertens were are the council meeting. Wondering when the council was going to get this place cleaned up. Moved by Wilson seconded by Ferris to allow city to do mowing on this property, Upah will be in charge of the mowing. Will place the ad in the paper to notify the owners that the city will be going in to clean up this property after the 10 days notice. This will appear in the Toledo Chronicle on July 21, so July 31 it can be cleaned up. Ayes. Carried. Will see about changing our nuisance ordinance, by putting this into policy and administration committee to develop a complaint form so council can declare something like this a nuisance and it can be cleaned up before it takes us so much time to do it. Moved by Zmolek seconded by Wilson to approve Resolution 07132009C to set hearing to appeal Sex Offender Ordinance at the July 27, 2009 meeting. Ayes. Carried. Moved by Chaska seconded by Pansegrau to leave the medical insurance as is and not change the deductible. Ayes. Carried. There was some discussion to raise the deductible from $1500 to $2000 at the last meeting. Wind Energy: This needs to be looked into and have something in place before we have people wanting to do this. Fences around swimming pools needs to be looked into, citizen is complaining that why does he have to put up a fence if no one else has to. This will be looked into. Storm sewer along Highway 30 is having some problems the owners want to know if this is the city or them. Since they put it in it is their responsibility. Sewer plant construction meeting will be tomorrow at 8:00 A.M. in council chambers. Loran Dostal questioned the putting on the taxes some of the cost of the new sewer plant. Even thought this was already done earlier in the meeting when the approve the Resolution, they answered some of his questions. Moved by Zmolek seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:25 P.M. __________________ Pamela Wood, Mayor ATTEST: _________________________ Carolyn Brownfield, City Clerk
JULY 06, 2009 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL FOR TOLEDO , IOWA, HELD AT THE REINIG CENTER AT 5:00 P.M. Mayor Wood was present and presided. Council present were Chaska, Wilson, Ferris and Zmolek, Pansegrau was absent. Others present were Joann Husak, Pat and Kent Campbell, Joe Boll, Dave Stoklasa, Upah, Brownfield and Burk. Joanna handed out the June report for the Reinig Center . Gospel meetings were questioned by the council. Will leave as is at this time. Pat Campbell’s report was they will be cleaning the carpet in spots as needed, instead of trying to do the whole building at one time. Budweiser Company will be paid as they deliver the kegs. They do not do open billing, you either pay as delivered or have money in an account they can withdraw as they want. Will do the check as they deliver. I-Jobs: Stoklasa explained about project applications. The one the City of Toledo would be most likely to receive would be to build a new Public Works Building. The city would be eligible to receive up to 75% of the cost. Question was asked if “In Kind” could be part of the 25% the city would have to furnish, this will be looked into. You are not required to proceed with the project even if it has been awarded. Moved by Zmolek seconded by Wilson to have Stoklasa do the letter of intent that must be in by July 14, 2009. Then the application is due by August 3, 2009. Joe Boll: Joe would like to have the City of Toledo sign a contract with the Bureau of Indian Affairs for fire protection on the settlement. This means that Joe Boll and Kendall Jordan must be city employees. This has been done in the past, except everything was done through the City of Tama . If the City of Toledo signs the contract with the BIA, then the Toledo Fire Department gets to keep the money and it also than makes them eligible to receive vehicles from the federal government. Moved by Chaska seconded by Wilson to hire Joe Boll and Kendall Jordan for $1.00 annually. Ayes. Carried. Moved by Wilson seconded by Zmolek to authorize Mayor to sign the contract with the BIA. Ayes. Carried. Ground breaking for the new sewer plant will be July 25, 2009 at 9:00 A.M. This will be at the end of Prospect Drive where the project sign is installed. Will invite Donna Princehouse and Bill Christensen. They were on the council when this started. Moved by Zmolek seconded by Wilson to adjourn meeting. Meeting was adjourned at 5:45 P.M. ______________________ Pamela Wood, Mayor ATTEST: __________________________ Carolyn Brownfield, City Clerk
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Contact Us Phone: 641-484-2160 Fax: 641-484-3360 Mail:P.O.Box 234 Toledo, IA 52342 Mayor City Clerk Council Members Travis Mullen Duane Pansegrau Brian Sokol Skip Wilson
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