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January 23, 2012 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Svoboda was present and presided. Council present were Filloon, Sokol, Mullen, Goodhart, and Wilson. Others present were Wilkerson, Upah, Harnish, Burk, John Speer, Jenny Bledsoe, Kendall Jordan, Jim Roan, Gerald & Cheryl Husak, and Karen Mertz. Pledge of Allegiance Moved by Filloon, seconded by Wilson to approve the agenda with the addition of adding approving the minutes. All Ayes. Carried. Moved by Wilson, seconded by Mullen to approve the minutes from January 9, 2012 meeting. All Ayes. Carried. Moved by Sokol, seconded by Wilson to approve paying the bills from January 10, 2012 through January 23, 2012 in the amount of $40,024.45. All Ayes. Carried. Moved by Mullen, seconded by Goodhart to approve liquor license for Mike’s Pizza. All Ayes. Carried. Moved by Filloon, seconded by Wilson to set a hearing for a personal easement of city property at 303 North County Road to Jeff Weitzell to use as access to his property for February 13, 2012 at 7:00 P.M. All Ayes. Carried. The hearing will be published and Weitzell and Don Vorwald will be notified by mail. The following appointments were made: Jim Roan approached the council regarding the Tama County Economic Development. Lindi Roelofse will be retiring March 1, 2012. The board will be taking applications for a new director. No action regarding the TCED agreement was taken at this time. Consultation for the new water rates was discussed. Piper Jaffray gave a quote of $150 - $200 per hour with a $1,500 cap. Dave Stoklosa with Snyder & Associates was also contacted but did not give a price quote yet. Moved by Wilson, seconded by Sokol to have Dave Stoklosa work with the city on water and sewer rates. All Ayes. Carried. Since Harnish had no objection to having the police do animal control, moved by Wilson, seconded by Goodhart to have the police department take over animal control. Moved by Wilson, seconded by Filloon to discontinue overnight stays for meetings and schooling for anything 75 miles or under, without prior council approval. All Ayes. Carried. As Harnish has a training already scheduled for February 5, 2012 through February 8, 2012 in West Des Moines, moved by Sokol, seconded by Mullen to allow Harnish to stay over during his training Feb. 5 – Feb 8, 2012. All Ayes. Carried Moved by Wilson, seconded by Goodhart to set the Budget Hearing for March 12, 2012. All Ayes. Carried. Alliant Energy audits will be performed in March. There was a complaint regarding the gravel road by Amwood. Would like to see dust control. Moved by Sokol, seconded by Wilson to adjourn. Meeting was adjourned at 8:02 P.M. Jim Roan then gave the council and those in attendance a tour of the renovated Wieting Theatre.
________________________ __________________________ January 18, 2012 MINUTES OF THE SPECIAL BUDGET WORKSHOP OF THE CITY COUNCIL FOR Mayor Svoboda was present and presided. Council present were Filloon, Sokol, Mullen, Goodhart, and Wilson. Others present were Wilkerson, Harnish, Jenny Bledsoe, and Lavern Seth Moved by Wilson, seconded by Sokol to approve signing the South Tama County United Fund Grant Release for the Tama County Council on Aging. All Ayes. Carried. Moved by Sokol, seconded by Wilson to approve signing the South Tama County United Fund Grant Release for the STC Recreation Department. All Ayes. Carried. Worked on and discussed the 2012/2013 Budget. There was discussion regarding the budget for dog. This will be placed on the January 23, 2012 agenda. There was also discussion regarding motel rooms for overnight stays for meetings and schooling. This will also be put on the agenda for January 23, 2012. The next budget meeting was set for January 23, 2012 at 6:00 P.M. to be held in council chambers. Moved by Wilson, seconded by Goodhart to adjourn meeting. All Ayes. Carried. Meeting was adjourned at 10:30 P.M.
________________________ __________________________ January 9, 2012 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Svoboda was present and presided. Council present were Filloon, Sokol, Mullen, and Goodhart. Wilson was absent. Others present were Upah, Harnish, Burk, Wilkerson, John Speer, Jim Roan, Tom Clancy, Karen Mertz, Brad Crawford, Kendall Jordan, Loren Dostal, Ken Velky, and Jeff Weitzell. Moved by Ferris, Seconded by Mullen to approve the agenda. All Ayes. Carried. Moved by Mullen, Seconded by Sokol to approve the minutes from the December 20, 2011 meeting. All Ayes. Carried. Moved by Mullen, Seconded by Filloon to approve bills from December 20, 2011 through January 9, 2012 in the amount of $39,302.74. All Ayes. Carried. Moved by Filloon, Seconded by Mullen to approve renewing the first-class presort contract with the USPS in the amount of $190.00 All Ayes. Carried. Moved by Mullen, Seconded by Goodhart to approve the liquor license renewal for Pamida. All Ayes. Carried. Approved a building permit for Hrabak Lumber to construct a 36x48 building addition. All Ayes. Carried. Jeff Weitzell approached the council regarding their decision on letting him purchase the land along west Ross street that adjoins his property. He would be satisfied with an easement letting him use the property as access to get to his property. The Attorney will check on Don Vorwald’s deed and see just what he purchased. This was tabled until the January 23, 2012 meeting. Loren Dostal approached the council regarding developing land he owns at the Toledo Heights into residential property. Loren asked if the city would hire Dave Staklosa to perform the architectural work in laying out the property, water & sewer, and streets. Loren would be willing to help the city put in the water & sewer. The Attorney informed him that it was the developers responsibility to have the architectural and plat work done. It was decided that, after budget figures are in, a workshop committee involving Loren could be formed to look into this project. Moved by Sokol, Seconded by Goodhart to table this until further direction from the Mayor. All Ayes. Carried. The new water rates were put to the committee of Wilson and Goodhart to work on. It was also discussed about having Piper Jaffray come back and talk with the council regarding lowering interest on some bonds and see what the cost would be on a new water bond. Stop lights at Broadway and High streets and Business 30 & 63 were discussed. Moved by Sokol, Seconded by Goodhart to shorten the time on Broadway and High. All Ayes. Carried. The Attorney explained that the election precinct boundaries were approved by the state. If Wilson should choose to run again in the next election he will be treated as an incumbent. He would run for a 4 year term in Ward 3 and Goodhart would run for a two year term. There was discussion on continuing with the Tama County Economic Development Agreement. An approved resolution to dissolve the agreement must be given to the Commission by February 1, 2012. Moved by Sokol, Seconded by Mullen to have Sokol and Jim Roan meet and discuss issues and present a recommendation to the council at the January 23, 2012 council meeting. All Ayes. Carried. The next budget meeting was set for January 18, 2012 at 6:00 P.M. at council chambers. Moved by Filloon, Seconded by Goodhart to allow Mayor, Wilkerson, Klosterman, and Sokol to be allowed to sign city checks. All Ayes. Carried. Moved by Sokol, Seconded by Filloon to turn over the Tama County Economic Development check, received from a grant for the Weiting Theatre, to Jim Roan acting on the Theatre Guild Foundation. All Ayes. Carried. Due to radio frequency changes the city needs to purchase 2 new portable radios. Moved by Mullen, Seconded by Sokol to purchase 2 new Kenwood portable radios at a price of $295.00. All Ayes. Carried. There have been complaints about the stray cat population. Jeff will talk to animal control Brian Harnish about the problem. Tom Clancy approached the council regarding posting a 3’x2’ St. Pat’s sign along the sewer fence and walking trail. He was informed that he needs to talk to DOT regarding this. Committees will be set at the next council meeting. Moved by Sokol, Seconded by Goodhart to adjourn. All Ayes. Carried. Meeting was adjourned at 9:00 P.M.
________________________ ATTEST: ___________________________
January 3, 2012 MINUTES OF THE SPECIAL BUDGET MEETING OF THE CITY COUNCIL FOR Mayor Svoboda was present and presided. Council present were Filloon, Sokol, Mullen, Goodhart, and Wilson. Others present were Upah, Harnish, Wilkerson, Joe Boll, Greg Johnson, Jenny Bledsoe, Kathy Holtz, Lavern Seth, and Judy Welch. This was a budget workshop where all department heads presented their 2012/2013 budget requests. Write in and in person requests were also received from various organizations and agencies. The council received the requests and will compile them and another budget workshop meeting will be set to review the requests against the revenues expected to be received in 2012/2013. Move by Wilson, seconded by Sokol to adjourn. Meeting was adjourned at 8:50 P.M
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December 27, 2011 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Sokol, Mullen, and Wilson. Pansegrau and Ferris were absent. Others present were Harnish, Burk, Wilkerson, and John Speer. Moved by Mullen, seconded by Wilson to approve the agenda. All Ayes. Carried. Mayor opened the hearing for the 1st reading of the Ordinance to Establish Precinct Boundaries Based Upon the 2010 Decennial Census. Hearing no objection for or against, written or oral, Wilson made a motion to approve and adopt the first reading and waive the 2nd and 3rd hearings. Seconded by Sokol. All ayes. Carried. Moved by Wilson, Seconded by Sokol to have the Ordinance published and become effective immediately. All Ayes. Carried. Move by Wilson, seconded by Sokol to adjourn. Meeting was adjourned at 7:15 P.M.
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ATTEST: ___________________________
December 20, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, and Wilson. Pansegrau was absent. Others present were Upah, Harnish, Burk, Wilkerson, John Speer, Terry Goodhart, Don Vorwald, Mark Zmolek, John Murty, Mark Dvorak, Bill Davis, Tom Wilkerson, Pat Klosterman, and Carolyn & Gary Brownfield. Moved by Ferris, seconded by Sokol to approve the agenda. All Ayes. Carried. Minutes from the December 12, 2011 meeting were approved as read. Moved by Wilson seconded by Ferris to approve bills from December 12, 2011 through December 20, 2011 in the amount of $36,784.48. All Ayes. Carried. Moved by Sokol seconded by Mullen to set the Precinct Boundaries Hearing for December 27, 2011 at 5:30 P.M. All Ayes. Carried. Moved by Sokol seconded by Mullen to set the budget meeting for January 3, 2012 at 6:00 P.M. All Ayes. Carried. Special recognition and presentation of plaques were presented to outgoing Councilman Dan Ferris, Mayor Pam Wood and retired employees John Murty & Carolyn Brownfield. Attorney presented suggested new water rates through the year 2017. The Resolution will be voted on at the January 9, 2012 meeting. Attorney presented an aerial map of the city owned land that Jeff Weitzell inquired about purchasing. Will ask Jeff to be placed on the agenda for an upcoming meeting if he is still interested. The purchase deed for the alley between Weitzell’s and Don Vorwald’s property that Don Vorwald purchased May 29, 2009 was never filed. Attorney prepared a new deed and will file it. It was brought up that only $20,000 of the new police truck was to be taken out of the general fund. The rest was to be paid for by forfeiture money. Harnish will get a check for the difference to be put back in the general fund. Move by Wilson, seconded by Sokol to adjourn. Meeting was adjourned at 7:25 P.M. A reception was held following the meeting.
December 12, 2011 The Council met at 6:45 P.M. for the swearing in of the newly elected officials. Present were Ferris, Sokol, Mullen, Pansegrau, Wilson, Mayor Wood, Burk, Upah, Wilkerson, Dave Svoboda, Terry Goodhart, Jeff Filloon, John Speer, Mary Ann Gardner, Roger Gardner, Terri Goodhart, Piene Filloon, and Dave Stoklasa. Mayor Wood swore in newly elected Mayor Dave Svoboda, Councilman at Large Jeff Filloon, and Councilman 2nd Ward Terry Goodhart. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Harnish, Burk, Wilkerson, John Speer, Dave Svoboda, Terry Goodhart, Mary Ann Gardner, Roger Gardner, Terri Goodhart, Jeff Weitzell, Kendall Jordan, Joe Boll, and John Lloyd. Moved by Wilson, Seconded by Mullen to approve the agenda. All Ayes. Carried. Minutes from the November 28, 2011 meeting were approved as read. Moved by Ferris seconded by Wilson to approve bills from December 1, 2011 through December 12, 2011 in the amount of $36,448.82. All Ayes. Carried. Moved by Ferris, Seconded by Wilson to approve paying voucher #4 to Manatts, for the Broadway/McClellan project, in the amount of $3,422.81. All Ayes. Carried. Moved by Ferris, Seconded by Pansegrau to discontinue membership with National Public Employer Labor Relations Association (NPELRA). All Ayes. Carried. Nancy will make sure this is not something we should be enrolled in. Approved a building permit for Dostal Construction for a 50x150 steet building. Moved by Ferris, Seconded by Sokol to approve a new liquor license for Fuzz’s Sports Pub. All Ayes. Carried. Jeff Weitzell approached council wanting to purchase the small piece of land at Ross St. and County Road. This land has utilities, fire hydrant, and water mains on it. He would take an easement if it can’t be sold. Moved by Pansegrau, Seconded by Sokol to do the plat work for the sale of the property. Tabled until Duane does the plat work on the property. Weitzell also requested that neighbors be notified if an alley or adjoining property is going to be sold. Years ago this procedure was eliminated and the procedure to post the sale as a legal in the local paper was implemented. The current water rates end December 31, 2011. Put this to committee of Wilson, Ferris, and Attorney to work and report back. Moved by Sokol, Seconded by Mullen to approve the Safety Manual. All Ayes. Carried. Moved by Wilson Seconded by Pansegrau to pass Resolution #12122011 to enact an ordinance establishing election precinct boundaries based upon the 2010 decennial census pursuant to Iowa Code Chapter 49. All Ayes. Carried. The public hearing will be published and is set for December 20, 2011 at 7:00 P.M. The Tama County Economic Development, is asking for an ad in the Connections magazine and are also requesting $867.89 to distribute copies to every citizen. Since the TCED does not have the magazine published locally, it was moved by Sokol, Seconded by Ferris to disregard publishing an ad and paying the distributing cost. All Ayes. Carried. The new mayor and council will let the clerk know what days will work for the budget meeting and she will inform council of the budget date. Moved by Ferris, Seconded by Pansegrau to hire Patricia Klosterman as part time office help at 20 hours per week at $10.00 per hour. All Ayes. Carried. Moved by Sokol, Seconded by Pansegrau to approve the new Reinig Center Rental Agreement. All Ayes. Carried. Pat Campbell suggested that the new mayor and council plan a walk through of the Reinig Center. Moved by Ferris, Seconded by Wilson to approve the fire department to purchase a new pumper truck. Roll Call Ferris – Yes, Sokol – No, Mullen – Yes, Pansegrau – Yes, Wilson – Yes. Carried. Moved by Ferris, Seconded by Wilson to allow Upah to purchase tools for the shop with the money that was brought in by selling scrap metal. All Ayes. Carried. There were no bids to purchase the lean to at the old city shop. Day Care was awarded a 16 passenger van from the Variety Club. Moved by Wilson, Seconded by Pansegrau to go into closed session. All Ayes. Carried. Went into closed session at 8:20 P.M. for union negotiations. Moved by Wilson, Seconded by Pansegrau to go out of closed session. All Ayes. Carried. Moved by Ferris, Seconded by Wilson to approve the Clerk Certification Merit Pay Schedule of the city clerk based on her schooling and certifications. All Ayes. Carried. Moved by Pansegrau, Seconded by Wilson to approve the 80 hour pay period for the police deparment. All Ayes. Carried. Moved by Wilson, Seconded by Sokol to approve a side letter to the public works contract for taking half day vacations at the supervisors approval as long as it does not get abused. All Ayes. Carried. Moved by Ferris, Seconded by Pansegrau to adjourn. All Ayes. Carried. Meeting was adjourned at 9:10 P.M.
________________________ ATTEST: ___________________________
November 28, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Harnish, Burk, Wilkerson, Rod Kinnison, Greg Johnson, John Meyer, Dave Svoboda, Terry Goodhart, and Gerald & Cheryl Husak. Moved by Ferris, Seconded by Wilson to approve the agenda. All Ayes. Carried. Minutes from the November 14, 2011 meeting were approved as read. Moved by Ferris seconded by Mullen to approve bills from November 15, 2011 through November 28, 2011 in the amount of $13,123.34. All Ayes. Carried. Moved by Ferris, Seconded by Pansegrau to approve paying the Library bond interest in the amount of $3,875.00. All Ayes. Carried. Moved by Sokol, Seconded by Wilson to approve Resolution #11282011 to transfer funds to make bond interest payments. All Ayes. Carried. Mayor informed council that the city is currently paying 5% interest on the water bond. Suggested that council consider redoing the bond with Piper Jaffray & Co. at a lower rate. Luke Karkosh has been updating the city’s website but has moved to California. JRTichy was hired to take over the designing of the website. There will be an employee link where employee safety training can be done. The Employee Safety Manuel will be presented for approval at the next council meeting. Moved by Pansegrau, Seconded by Mullen to hire Tammy Weiss for the 20 hour per week part time office help at the city clerk’s office at $10.00 per hour. All Ayes. Carried. Hydaker-Wheatlake is done renting the city’s lot effective December 1, 2011. The storage building ad has been redone and will be published in the Toledo Chronicle. Moved by Wilson, Seconded by Pansegrau to change the December 19, 2011 council meeting to Tuesday, December 20, 2011 at 7:00 P.M. This meeting will be the swearing in of the new council and mayor. All Ayes. Carried. The city attorney asked that the closed session be moved to the end of the agenda so visitors would not have to leave for the closed session and return for the rest of the meeting. Wilson expressed concerns about the guard rail and sound barrier that the DOT promised the city. The road was dropped to take care of the sound barrier. Moved by Wilson, Seconded by Sokol to have mayor and attorney draw up a letter to the county to have them fix the bridge on business highway 30 that was promised. All Ayes. Carried. Moved by Wilson, Seconded by Pansegrau to go into closed session to discuss union negotiations. All Ayes. Caried. Moved by Wilson, Seconded by Pansegrau to leave closed session and go into regular session. All Ayes. Carried. Moved by Wilson, Seconded by Mullen to adjourn meeting. Meeting was adjourned at 8:35 P.M. ________________________ ATTEST: ___________________________
November 28, 2011 MINUTES OF THE TOLEDO/TAMA JOINT COUNCIL MEETING WITH THE Mayor Wood was present and presided. Toledo council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Tama council present were Baier, Tyynissmaa, Zimmerman, Brezina, and City Clerk Judy Welch. Others present were Wilkerson, Kenny McAdoo, Rod Kinnison, Jake & Maureen Jacobson, Mark McFate, Kenny Bacon, and Les Koch. Jake Jacobson gave the Aquatic Center report. The pool board is in their fourth year. Noel Duffy has turned in her resignation from the pool board effective January 1, 2012. Not sure how long other members will stay on. A new pool cleaner was purchased at a cost of $5,000.00. The slides will need continued work. ADA now requires handicap lifts. The pool size requires 2 lifts but will try to get by with 1 lift at a cost of $6,000.00 and 1 portable stairs at a cost of $2,400.00. May need to purchase a bigger storage shed to store these. 2009 attendance was 14,000, 2010 attendance was 15,800 and 2011 attendance was 16,000. Jacobson proposed that both cities budget $54,000 which is the same as last year. Jake Jacobson also gave the REC Trail report. Plans for the REC Trail began in 1997 and have progressed since. The REC Trail board meets during a luncheon meeting the 3rd Friday of the month. Both councils were invited to attend. Signage is still being put up along the trail. The goal of the board is to have the cities take over the trail in the next year or two. Moved by Baier, Seconded by Pansegrau to adjourn. Meeting was adjourned at 6:50 P.M. ________________________ ATTEST: ___________________________
November 14, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Council went into closed session at 6:30 P.M. for city personnel discussion. Council began regular council meeting at 7:00 P.M. Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Harnish, Burk, Wilkerson, Rod Kinnison, Dave Svoboda, Terry Goodhart, Jeff Filloon, Jim Roan, Jenny Bledsoe, and Judy Welch. Moved by Wilson, seconded by Pansegrau to approve the agenda. All Ayes. Carried. Minutes from the October 24, 2011 meeting were approved as read. Moved by Wilson seconded by Mullen to approve bills from November 1, 2011 through November 14, 2011 in the amount of $62,602.89. All Ayes. Carried. After discussion and confirmation from Jim Roan that the cities issues were being taken care of, Moved by Wilson, Seconded by Mullen to pay the 2011/2012 Tama County Economic Development dues of $3,511.50. All Ayes. Carried. Moved by Mullen, Seconded by Pansegrau to approve Bumblee’s Bar & Billiard’s liquor license renewal. All Ayes. Carried. Jenny Bledsoe gave her yearly report for the library. Jim Roan gave the yearly report for the Library Foundation. The Safety Policy Handbook will be presented at the next meeting for approval. Harnish requested permission to work STEP and be reimbursed overtime pay if other officers are not available to work. Moved by Ferris, Seconded by Wilson to allow Harnish to work STEP with overtime pay only after all other officers are offered the opportunity first. All Ayes. Carried. After discussion it was decided to leave the old Hwy 63 & 30 stop light as it is for now. Moved by Ferris, Seconded by Pansegrau to approve the Tax Abatement application for Michael Niewahner for a new garage. Mayor Wood appointed Julie Wilkerson as the new City Clerk at a salary of $30,000. Moved by Ferris, Seconded by Pansegrau to approve the appointement. All Ayes. Carried. The part-time position is posted and will be a 4 hour per day, 5 days per week, position at $10 per hour. Moved by Mullen, Seconded by Wilson to hire Rob Werner for the public works position at a salary of $34,000. After a 90 day probation period he will receive a $500 raise. Since the new waste water facility went from a grade 2 to a grade 3, the waste water operator must now carry a grade 3 license. The DNR has set January 1, 2012 as the deadline to be compliant. Currently Zmolek is only at a grade 2. Upah will bring back to the next meeting costs to hire a replacement until Zmolek gets his grade 3 license. Branstad will be at the Reinig Center November 15, 2011 at 11:30. His focus will be on education. The Administration of Oath for the newly elected officials will be held at the December 19, 2011 meeting. The city will pay the entry fee for the MLA workshops if they would like to attend. There is a TIFF funding meeting in Waterloo on November 30, 2011 put on by the Cedar Valley Economic Development Commission. Moved by Sokol, Seconded by Ferris to go into closed session for employment contracts. Went into closed session at 8:30 P.M. Moved by Pansegrau, Seconded by Ferris to go back into regular session. After consulting with Jake Jacobson, it was reported that there is no difference on insurance cost for a building with a tin roof vs. an asphalt roof. Harnish reported that the police department building needs a new ceiling as well as the roof. It was decided that the roof should be fixed first. It is too late to spray foam this year. Pansegrau will check with Hrabak’s on a price to slope the roof. December 12, 2011 will be a regular council meeting. Because of Christmas, the second meeting in December will be held on December 19th which will be the Administration of Oath. The budget request meeting will be held January 3, 2011. Moved by Ferris, Seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 9:15 P.M. ________________________
OCTOBER 24, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Burk, Harnish, Wilkerson, John Speer, Dave Stoklosa, Gerald & Cheryl Husak, Travis Squires, Jim Roan, and Jeff Filloon. Moved by Wilson, seconded by Pansegrau to approve agenda as posted. All Ayes. Carried Minutes from the October 10, 2011 meeting were approved as read. Moved by Mullen seconded by Pansegrau to approve bills from October 11, 2011 through October 24, 2011 in the amount of $46,273.84. All Ayes. Carried. Moved by Pansegrau, seconded by Mullen to make the 3rd partial progress payment to Manatt’s in the amount of $16,185.76 Bills for the month of October in the amount of $148,774.31
The following building permits were reviewed by council: Midwest Sleep 60x70 Steel Storage Building and Don Norton 12x34 Porch. Travis Squires from Piper Jaffray & Company approached council with a possible advanced refinancing option for the Aquatic Center Bond. Current average interest rates are 2.2%. It could take up to 4 weeks to lock in the rate. The hearing requirements could be done prior to speed up the process. Jim Roan approached the council with an update for the Wieting Theatre. The original contract amount was for $1,224,000.00. The cost of the project, with change orders to date, is at $1,371,163.19 (11% over original estimate). Total funds received or pledged to date are $1,035,135.00. Upah presented the council with quotes from Hrabak Lumber for repair of the cemetery building roof and restroom/concession stand roof at the park which were damaged by the storm. The cemetery roof bid was $2,215.17 for materials & labor. The concession roof bid was $3,143.86 for materials & labor. It was suggested to apply a steel roof. This would not cost much more than the tear off and disposal of the shingle roof. The insurance claim has already been received. Moved by Ferris, Seconded by Mullen to apply a steel roof on the cemetery and concession/restroom buildings. All Ayes. Carried. Schneider Fencing Inc. of Marshalltown is also replacing 90’ of chain link fence at the ball park that was damaged by the storm. The cost of this is $999.54. The city has also received the insurance claim for this repair. Moved by Ferris, Seconded by Sokol to approve the 2010/2011 Audit Report prepared by Bowman and Miller. All Ayes. Carried. Harnish reported to council on the trade in value of the 2 police cars. Thys gave him $800 on the Chevy Impala and $1,000 for the 2000 Buick. This brings the cost of the new 4x4 pickup down to $26,785. The $4,000 - $5,000 in extra equipment that would have to be installed in it would be paid for out of forfeiture money. Moved by Pansegrau, Seconded by Sokol to allow Harnish to purchase a 2011 Chevy Silverado 4x4 pickup from Thys Chevrolet Buick at a price of $26,785.00. All Ayes. Carried. Moved by Ferris, Seconded by Mullen to send Wilkerson to IPERS training in Des Moines on November 10, 2011 and the Budget workshop in Johnston on December 7, 2011. All Ayes. Carried. Taking down the lean to at the old city shop was discussed. The attorney will work up an ad to be placed in the paper for bidders. Low bidder must meet insurance requirements and sign a waiver. Street patches are done. It is the contractor’s responsibility to do the repair on East Grace Street. The 2011 Tama County 28E Agreement for Fire & Rescue Services was discussed. With the new agreement it is possible that Toledo could be called up to provide personnel and equipment to other towns in Tama County where it may not be available or where specialized assistance is needed. Moved by Wilson, Seconded by Sokol to approve the 2011 Tama County 28E Agreement for Fire & Rescue Services. All Ayes. Carried. The Recreational Trail Committee is working on putting up signs along the Rec Trail and they were concerned about the city’s ordinance regarding horses on rec trails. The attorney will work on this ordinance. Moved by Sokol, Seconded by Wilson to allow the Recreational Trail Committee to put up a “Service Road” sign, at their expenses, at the road to the sewer plant. All Ayes. Carried. There have been complaints regarding people excessively speeding down the pool road. Harnish will have this watched again. DOT requirements did not allow a bigger walking path along McClellan and the stop signs and dotted lines are required by the DOT. Upah suggested that the city have the County Engineer put in their contract to have the portions of Hwy 30 and Broadway that were acquired from the DOT included when they get their bids for painting. The city would then reimburse them. Moved by Wilson, seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:25 P.M.
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ATTEST: ___________________________
OCTOBER 10, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Council went into closed session at 6:30 P.M. for a city employee job performance review. Council began regular council meeting at 7:00 P.M. Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Harnish, Burk, Wilkerson, Rod Kinnison, and Roger Wacha. Mayor amended the agenda by moving #9 “Bank Signatures” to new business. Moved by Ferris, seconded by Pansegrau to approve the amended agenda. All Ayes. Carried. Minutes from the September 26, 2011 meeting were approved as read. Moved by Sokol seconded by Ferris to approve bills from October 1, 2011 through October 10, 2011 in the amount of $49,148.69. All Ayes. Carried. Moved by Ferris, Seconded by Wilson to approve Resolution #10102011 to transfer funds to correct accounts and to pay outstanding obligations. All Ayes. Carried. Moved by Pansegrau, Seconded by Ferris to approve Twin Town’s liquor license renewal. All Ayes. Carried. Increasing landfill costs and tipping fees was discussed. Moved by Wilson, Seconded by Ferris to raise residential and business landfill fees on the water bill by .50 per month to help cover the costs. All Ayes. Carried. Burk handed out the new Toledo Ward Precincts map that the state had assigned based on the 2010 census. This will take effect January 15, 2012. At this time, the wards will remain the same as they have been. Union contracts will be coming up. Burk has already talked with Rik Willits. The Iowa D.O.T. is considering lowering the speed limit to 35 mph all the way from the north end of US 63 down toward the school south of the new interchange. There is also the possibility of a special school speed limit within the school boundaries reducing the speed down to 30 or 25 mph when flashing. The D.O.T. requested the cities input. After much discussion, Sokol made a motion to suggest to the D.O.T. that the speed limit on Business Hwy 30 north (from old 63&30 interchange to north city limits) be 40 mph and Business Hwy 30 south (from old 63&30 interchange to south city limits) be 35 mph. Seconded by Mullen. Ferris, Sokol, and Mullen voted Ayes. Pansegrau and Wilson voted Nayes. Motion carried by majority vote. Harnish presented council with prices for a new vehicle. Carl’s Chevrolet in Ankeny quoted a 2012 Tahoe for $29,378. Thys Chevrolet Buick in Toledo quoted a new 2011 Chevy Silverado 4x4 for $28,858. A cage, lights, graphics, etc. could cost an additional $2,000.00. Forfeiture money can be used for these. Harnish will check with Thys on warranty and trade in and will report back at the next meeting. Moved by Ferris, Seconded by Mullen to replace and rebuild parts for the water softener at the water plant at a cost of $5,655.00. All Ayes. Carried. Harnish reported that the lighting in the police department building needs to be redone as the ballasts are in need of being replaced. He will check with Alliant Energy on possible grants or energy saving rebates. Harnish also reported that the roof is leaking. He will check with Bernie Waterbeck on the cost of spray foam and also rebates from Alliant. Moved by Wilson, Seconded by Mullen to provide a city pickup to pick up Christmas decorations from Wayne Manufacturing in Cheriton, IA that the T-T Chamber has purchased. All Ayes. Carried. Duane will also check on finding a trailer. Carolyn Brownfield is off paid administrative leave as of October 10, 2011. She will be taking early retirement as of October 31, 2011. She has 5 weeks vacation left. Moved by Ferris, Seconded by Wilson to pay her 5 weeks vacation from October 11, 2011 through November 14, 2011 in one lump sum. All Ayes. Carried. Moved by Ferris, Seconded by Sokol to advertise for the City Clerk position. All Ayes. Carried. Moved by Wilson, Seconded by Pansegrau to have a new bank signature card issued with Mayor, Wilkerson, and Sokol being authorized to sign checks. All Ayes. Carried. Roger Wacha was present and inquired about the Reinig farm land. Moved by Wilson, Seconded by Sokol to issue a new lease with Roger to allow him to fix the waterway and fence at his expense and have him pay the same lease amount as last year for 1 year. All Ayes. Carried. Moved by Wilson, Seconded by Sokol to have the cemetery plot ground be seeded. All Ayes. Carried.
Piper Jaffray can refinance the aquatic center bond based on interest rates that exist today. With current interest rates of around 2.20% this could be a savings of about $60,000.00. Will ask a representative from Piper Jaffray to speak at the next council meeting. Moved by Wilson, seconded by Ferris to adjourn meeting. Meeting was adjourned at 8:10 P.M.
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ATTEST: ___________________________
SEPTEMBER 26, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Dunagon, Wilkerson, and Rod Kinnison. Moved by Ferris, seconded by Mullen to approve agenda as posted. All Ayes. Carried Minutes from the September 12, 2011 meeting were approved as read. Moved by Ferris seconded by Wilson to approve bills from September 13, 2011 through September 26, 2011 in the amount of $47,151.60. All Ayes. Carried. Bills for the month of September 2011 in the amount of $228,562.52
* Payroll Expense The following building permit was reviewed by council: Andy Moran for a 100’ fence in the rear yard. Moved by Ferris, seconded by Sokol to approve the Road Use Tax Report. All Ayes. Carried. Moved by Mullen, seconded by Wilson to allow the Weiting Theatre guild to use the Library’s outside faucet to water shrubs and other landscape. All Ayes. Carried. Homecoming parade route will run behind the old Subway & go down Broadway/McClellan and back to the high school. It will not go downtown Toledo. Harnish approved the route this year on a trial basis to see how it goes. Moved by Wilson, seconded by Ferris to approve holding the joint pool/rec. trail meeting on Monday, November 28th, at 6:00 at Toledo Council Chambers. All Ayes. Carried. Moved by Ferris, seconded by Pansegrau to allow Incode to come in and do 4 hours training with Wilkerson on Budget and Account Reconciliation. All Ayes. Carried. Fall Cleanup Day will be October 14th and brush pickup will be October 21st. Fire truck replacement insurance is $136.00. Upah received a bid from Boland Recreation, Inc. on park spring toys. The cost of replacing the spring toys was $644 plus freight. The cost to replace the springs only was $162 plus freight. Moved by Ferris, seconded by Sokol to purchase 6 new springs to fix the existing equipment. All Ayes Carried. The walking trail at the park was discussed. It was decided to let it grow and see what happens. John Novak’s property at 700 S. Broadway had a complaint and was inspected. There are a few repairs he needs to make before it can be rented again. The city must file a reprecincting and redistricting plan with the Secretary of State’s Office. Mayor will get together with Nancy and have her work on an ordinance. The idea of not having wards was discussed. There are a lot of street lights out that need to be reported to Alliant. Asked the police dept. to check this out. Guardrails are being put up on the Broadway approach from the south. Trick-or-Treat night is set for October 31 from 5:00 – 7:00. Moved by Wilson, seconded by Ferris to adjourn meeting. Meeting was adjourned at 7:45 P.M.
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ATTEST: ___________________________
September 12, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Burk, Harnish, Wilkerson, Rod Kinnison, Dan Zimmerman, Josh Youngbear, Carolyn Dolezal, Jami Busch-Upah, Chris Bearden, Mark McFate, Judy Welch, Karen Mertz, Karlene Foreman, Jake Jacobson, Joe Boll, and Roger Wacha There was a special presentation at 6:45 by the Tama – Toledo Chamber and the Tama – Toledo Sign Committee of the new welcome to Tama – Toledo signs they are proposing to place along the new highway. One would possibly be placed at Ridge Riders and the other at McClure’s. The signs will display “Growing Together Tama Toledo” and will feature the cow/calf sculpture and Lincoln Highway bridge design. The details of the exact locations are not yet finalized. The cost of the 2 signs is $52,000 plus approximately $4,500 for electrical work. The cement will be donated by Manatts. Funding comes from $25,000 from Mansfield, $3,000 from Tama County Community Foundation, and the T-T Chamber will pick up the rest. The signs could be placed yet this fall. The committee asked for the city’s support for maintenance and upkeep which would include upkeep of landscaping, light bulbs, and electric bill. Karlene Foreman presented a check to the City in the amount of $3,151.29 from the Woodlawn Cemetery Association. They have decided to disband and wanted to give their funds to the City to be used at the Woodlawn Cemetery. The regular council meeting was then called to order at 7:00 P.M. Moved by Wilson, seconded by Pansegrau to approve agenda as posted. All Ayes. Carried Minutes from the August 22, 2011 meeting were approved as read. Moved by Pansegrau seconded by Mullen to approve bills from September 1, 2011 through September 12, 2011 in the amount of $37,278.27. All Ayes. Carried. Jake Jacobson presented the insurance renewal package for the 2011-2012 year. Premium is $41,814.00 for a year. This is an increase of $1,700 from last year. Some of that is due to the new shop. Moved by Wilson, seconded by Pansegrau to accept the insurance package from Independent Insurance Services. All Ayes. Carried. Building permits were reviewed. Moved by Sokol, seconded by Wilson to approve liquor license for Jiffy. All Ayes. Carried Joe Boll approached council regarding the purchase of a new pumper truck for the fire department. The current truck is 24 years old and the transmission is going out on it as well as other problems. The transmission could cost anywhere from $2,500 - $3,500 to rebuild. There are two bonds coming due June 30, 2012 one being $410,000 for the ladder truck and the other being $70,000 for the public works building. Moved by Wilson, seconded by Mullen to go ahead with the procedure to get bids for a new pumper truck. All Ayes. Carried. Replacement insurance on the newer fire equipment vehicles was discussed. Mayor put this with the Community Protection Committee of Pansegrau & Wilson to work with Boll on. Roger Wacha approached council regarding the rental farm ground the city owns that he has been renting. The waterway needs to be redone as the tile has washed out. He is interested in purchasing the property if the city would sell. The attorney will see if there is a covenant on the property. If there is not they will decided whether to sell it or fix it. Mayor put this with the Policy & Administration Committee of Mullen & Wilson. Roger also inquired about donating a grain rescue tube to the fire department. Ferris informed him they currently do not have one and would accept the donation if it was made. It was discussed whether tree trimming should be done by bids. It was decided to determine this as the service was needed. Public works building is completed and all issues have been resolved. Moved by Wilson, seconded by Pansegrau to release all retainages. All Ayes. Carried. Moved by Wilson, seconded by Pansegrau to adopt the Tama County Multi-jurisdictional Hazard Mitigation Plan. All Ayes. Carried. Moved by Mullen seconded by Ferris to approve the end of year transfers. All Ayes. Carried. IA Dot wants to withdraw their maintenance agreement offer. Moved by Ferris, seconded by Mullen to rescind the previous agreement. Moved by Ferris, seconded by Mullen to send Wilkerson to the IMFOA Fall Meeting in Des Moines on October 20th & 21st, 2011 Fall Clean Up will be either October 7th or 14th, whichever works better. Truck shed – the lean to will be torn down this fall. The tin & brick buildings will stay for now. Moved by Pansegrau, seconded by Wilson to adjourn meeting. Meeting was adjourned at 8:35 P.M.
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ATTEST: ___________________________ AUGUST 22, 2011
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M.
Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Brownfield, Burk, Harnish and Rod Kimisom.
Moved by Ferris seconded by Pansegrau to approve agenda as posted. Ayes. Carried.
Minutes were approved as read for the August 08, 2011 meeting.
Moved by Pansegrau seconded by Mullen to approve payment of the bills in the amount of $48,137.13. Ayes. Carried. These were bills from August 09 thru August 31, 2011.
Bills for the month of August 2011 in the amount of $435,518.46 Airgas RC CO2 32.24 All Tech Security Library 245.00 Alliant Energy Gas/Electric 16,342.51 Barco Reflective Cones 265.37 Applied Specialties SW PL Supplies 645.92 B & M Tree Service Storm Tree Removal 7,850.00 Bowman & Miller 2010 Audit 7,500.00 C. Brownfield Mileage/Supplies 47.94 J. Bledsoe Mileage 57.62 N. Burk Attorney Fees 759.00 K. Campbell Bartender RC 65.63 P. Campbell Janitor/Bar Set Up 1,557.29 Carpenter Uniform Police 103.98 Carquest Vehicle Repair 1,167.23 Central Tank Water Tower Painting 37,500.00 City of Toledo Davis Wt. Payment 40.00 Cintas Uniforms PWD 398.79 Coca-Cola RC Pop 305.00 Colonial Insurance Murty Ins. 36.75 Collection Service Child Support 737.90 Columbian House DVD’S 50.67 Corrpo Tower Card Replaced 300.00 D’s Auto Vehicle Repair 208.76 Doll Distributing Beer Kegs RC 268.00 EBSCO Subscription 21.46 Electrical Supplies FD Vehicle Repair 43.84 Equitable D/C 650.00 EMP Medical Supplies 113.22 ETS Corp CC Statement Fee 18.80 Fareway Stores Supplies-Cleaning 197.35 Fleet Services Gas 5,845.84 Gazette Paper Subscription 168.95 D. Henle RC Bartender 54.38 E. Hoskey Storm Clean Up 352.50 Hrabak Lumber Lift Station Repairs 148.65 IDNR NPDES Annual Fee 210.00 Ikon Postal Machine Rent 154.80 IIMC Annual Dues CB 135.00 Ingram Assorted Books 454.86 Independent INS Airport Ins 2,020.00 ICC Computer Repair 125.00 Iowa Dept Revenue State W/H / Sales Tax 4,301.00 Iowa One Call 65 Locates 58.50 IDPS Messenger Police 550.00 IPERS Retirement 6,859.94 IRWA Vision Insurance 67.40 John Ernest Vineyard RC Wine 78.00 K. Karkosh Web Page 150.00 Keystone Lab Water Testing 52.00 KJ Plumbing Breaker Wt /Tower 109.98 K & M Sanitation Dumpster 180.00 Leadville Labels Book 25.00 Lakeshore Learning Library Supplies 40.19 Manatts Broadway/McClellan St # 2 241,046.39 Martin Equipment End Loader Repairs 223.19 Mediacom Telephone/Internet 828.79 Midwest Tape Audio DC/DVD 190.99 MVTL Water Testing 830.20 Monkeytown Supplies Library 280.91 MMSC Supplies Emergence 35.00 MV Motors Police Car Maint. 214.81 New Century FS Gas 275.31 Northland Oil 299.10 Office Auditor State Audit Filling Fee 425.00 OK Tire Tire Repair Clean Up 60.00 Overdrive Neighbors Project 300.00 Pamida Supplies 72.58 Payroll 08/05/2011 18,635.89 Payroll 08/19/2011 19,801.57 Pitney Bowes Postal Machine Rental/Supplies 364.28 Precision Sheet Metal Comm Bldg Repairs 309.00 Quill Library Supplies 181.75 D. Ray Mowing 417.50 Region 6 Broadway Housing Fe e/D 3,435.40 Sanitary Refuse Park Dumpster 68.00 Scharnweber Repairs 735.58 Schendel Pest Spraying 75.00 D. Schuett Mowing 600.00 Shamrock Lawn Service FD Lawn Care 60.00 P. Simon Bartender RC 7.50 Snyder & Associates SW PL Engineer Fees 1,312.00 Staples Office Supplies 104.00 State Bank of Toledo Payroll Taxes 10,846.98 State Library Town Meeting Training 60.00 Staples Office Supplies 47.92 Stato Drain Cleaner 461.16 C. Steuhm RC Bartender 61.88 Tama Toledo Aquatic Center 1st ½ Approp. 11-12 27,000.00 TC Solidwaste SW Dump Fees 793.65 Tama Florists Flowers 50.00 Tama/Grundy Publishing Publications 170.25 Teamsters Union Dues 214.77 Ternus Electric Repair FD Ac 99.99 J. Tesar Wedding Backdrop/punch bow 470.00 Toledo EMS Uniforms/Supplies 78.58 Town & Country Supplies RC 420.55 Twin Town Liquor RC Liquor 1,464.86 USDA Day Care Payment 1,740.00 US Cellular Ambulance Cell Phone 35.91 Verizon Sewer Plant Phone 42.91 Visa Storm Clean Up 277.56 D. Vorwald Mowing 1,177.50 Weitzell Landscaping RC Cleanup 842.50 Wellmark BC/BL Medical/Dental Ins. 18,138.31 Wilkerson Hardware Supplies 782.66 D. Wood Janitor Comm Bldg 707.25 P. Wood Mileage 39.56 Windstream Phone 775.17 Z Line Repairs 299.28 J. Drury RC Dept RT 350.00 G. Duffy RC Dept RT 250.00 D. Eicher RC Dept RT 350.00 D. Rairdin RC Dept RT 100.00 B. Fidder RC Dept RT 198.00 J. Stewart RC Dept RT 350.00 T. Suchanek RC Bartender 176.26
Following building permits were reviewed by council: Duane Pansegrau-14x16 Deck and Esmeralda Baeze-279’ Fence.
Moved by Ferris seconded by Pansegrau to approve Mayor signing agreement with State Juvenile Home Roadway Maintenance Agreement for 2011-2012 year in the amount of $798.00. Ayes. Carried.
Moved by Mullen seconded by Ferris to approve IDOT Agreement for Maintenance and Repair of Primary Roads in Toledo for 2011-2016. Ayes. Carried.
Moved by Ferris seconded by Mullen to pay the $936.40 annual dues to Region 6 Planning Commission for 2011-2012 year. Ayes. Carried. Handed out report on the new sewer plant inspection, everything was good.
Bids for the Street Patching were opened: Turbett Concrete & Masonry-$4,733.00 and Twin Construction-Kenny Bacon-$5,238.40. Moved by Ferris seconded by Pansegrau to accept the low bid from Turbett Concrete. Ayes. Carried.
Moved by Mullen seconded by Ferris to approve 2nd payment to Manatt’s in the amount of $241,046.89 for the Broadway/McClellan St. Ayes. Carried.
Moved by Ferris seconded by Wilson to direct Upah to contact Snyder & Associates to see about standards for Highway entrances off business Highway 30 inside the Toledo City limits. Ayes. Carried.
Moved by Mullen seconded by Pansegrau to pay Jane Tesar $470 for her wedding backdrops and a punch bowl for the RC. Ayes. Carried.
Moved by Sokol seconded by Wilson to buy two more globes for the bandstand, will cost around $70.00 each. Ayes. Carried.
Council meeting on September 12 will start at 6:45 P.m. in Toledo Council chambers and will have the Tama City Council there also. Chamber and Pam Hanus will discuss the Welcome to Tama/Toledo sign. After this meeting we will have the regular council meeting.
Moved by Pansegrau seconded by Sokol to have attorney contact the owners of the land owned by City of Toledo by September 1, 2011 that we will be bidding this out again this year. All Ayes.
Moved by Wilson seconded by Mullen to have city do the clean up at 207 E. Ohio St (Across from the Middle School) the trees that are down. This will be assessed against the property. Ayes. Carried.
Moved by Pansegrau seconded by Ferris to adjourn meeting. Meeting was adjourned at 8:15 P.M.
___________________ Pamela Wood, Mayor
ATTEST: __________________________ Carolyn Brownfield, City Clerk
August 08, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Brownfield, Burk, Harnish, Joe Boll and Rod Kimisom. Moved by Wilson seconded by Mullen to approve agenda as posted. Ayes. Minutes from the July 25 and August 03, 2011 meetings were approved as read. Moved by Sokol seconded by Wilson to approve payment of the bills in the amount of $103,765.79. Ayes. Building permits were reviewed as follows: Pioneer-construct 30x36 sample bldg; Brian Anderson-12x18 storage shed; Leland Starits-12x12 Storage bldg; Nancy Blight-100’ chain link fence; Steve Buchanan-8x12 deck; Ward Development Services-AT&T Tower; Village Park Apartments-39x25.10 Community Center. Joe Boll: Purchase a new pumper in the 2012-2013 years. Fire Dept purchases a new pumper every 20 years, this next year will be the 20 years. The Ladder Truck will be paid off at the end of this year, June 2012. Wilson will serve as the council member on the committee that will be getting together the information on this purchase. Moved by Wilson seconded by Pansegrau to approve Resolution to file site plan for the Village Park Community addition. This will all be recorded. Ayes. Carried. Primary Road Agreement with DOT for Maintenance and Repair of Primary roads in Toledo City Limits for 5 years and Roadway Maintenance Agreement between IJH and City of Toledo were tabled until the next meeting August 22, 2011. Any Council member attending the Highway 30 dedication Saturday who want to help cut the ribbon will be asked to bring their own scissors. Patch to be done on the streets, Duane will have a bid ready for next meeting. Business Highway 30 entrances need to be discussed with engineer about what restrictions we will want to have, attorney will contact DNR about this. Moved by Mullen seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 7:45 P.M.
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ATTEST: _____________________________ JUNE 13, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M. Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau Moved by Ferris seconded by Pansegrau to approve the agenda with the following changes: Move item Minutes from the May 23, 2011 meeting were approved as read. Moved by Ferris seconded by Wilson to approve bills from June 1-June 13, 2011 in the amount of Clara Boldt and the Chairman of the GRWA Convention to be held in September 2012, they are planning on between 100-125 people to be here for the two day convention. Moved by Wilson seconded by Pansegrau to allow tent camping on the empty lot next to Designer Inn in Sep. 2012 for the GRWA Convention being held at the Reining Center. Ayes. Carried. Greg Johnson presented the two bids from Everest Emergency Vehicles Inc. out of St. Paul, MN for the new ambulance. 2011 Chev for $157,580 and 2010 Ford Diesel for $148,902. Moved by Wilson seconded by Mullen to accept the low bid of $148,902. Ayes. Carried. Dennis Kucera-Code Red: Toledo will have 4569 minutes for the year at a cost of $1371.00. Moved by Jim roan gave an update on the progress of the renovations of the theater. Attached is the cost which stands at $1,332,63 at this time. Going to go to Des Moines to talk to the state about the $150,000 Water Tower painting was again tabled until the next meeting. Reinig Center: Wants to purchase 25 new chairs. Did not have a price at this time. Will contact the Schafer Property: Sue again wants to be able to have the hay field on her dad’s property until it is no longer in the hands of the Schafer’s. Karen Murty was at the council meeting in support of her request. John Murty mows the hay on this property about three times a year. After much discussion it was moved by Ferris seconded by Pansegrau to allow the Schafer’s to have this field in hay until the end of this season 2011. At the end of this mowing season, starting January 2012 it will go back to Residential zoning which requires property to be mowed when over 6”. Roll Call: Sokol, Pansegrau, Wilson and Ferris Ayes. Mullen abstained. Motion Carried. Moved by Wilson seconded by Mullen to allow Manatt’s to haul dirt from the new sewer plant to be used on the walkway on Broadway St. for the base, as long as they do not leave holes where they removed the dirt. Ayes. Carried. Moved by Wilson seconded by Ferris to approve Chyma’s bid of $1200 for the rail out front. ( Last meeting it was approved for up to $1000). Ayes. Carried. Moved by Ferris seconded by Sokol to use cement to fix the street after it has been tore up. instead of the cold mix we have been using. (Does not hold). Ayes. Carried. City will still receive $325,000 for Ross Street repair; Elm St. lot will still be mowed by the city contactor who does our mowing; Pansegrau has a bid from Hrabak to redo the community bathrooms, still waiting on Scharnweber; Deer Creek Bridge has holes along the start of the walkway, been washed out, these need to be fixed, Upah will check into this; Chyma wants to move the fire hydrant that is where his driveway will be to his new addition. This can be taken out at the property owners expense. Moved by Wilson seconded by Ferris to adjourn meeting. Meeting was adjourned at 9:20 P.M.
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Attest:
May 9, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Upah, Burk, Harnish, Wilkerson, Charlie Townsley, Gerald & Cheryl Husak, Dave Stoklasa, Lindi Roelofse, and Dave Svoboda. Moved by Sokol, seconded by Ferris to approve agenda as posted. All Ayes. Carried Minutes from the April 25, 2011 meeting were approved with the following corrections: Benton County do their own dog licenses, not the vet. Also, it should be stated that Don Vorwald had expressed concerns about the house to the north of him, not across the street. Moved by Ferris seconded by Pansegrau to approve bills from April 26, 2011 through May 9, 2011 in the amount of $67,584.83. All Ayes. Carried. There were no concerns with the building permits that were issued. Lindi Roelofse gave an update from the Tama County Economic Development. She state that so far there was a record high in 2011 with new businesses beginning or retired owners able to sell their existing business. Their next meeting is May 17 at 6:30 p.m. at the Reinig Center. They also had record high grant applications. Housing grants are available for residence to apply for. There will be a round table meeting on May 24 that everyone is invited to attend and express their concerns. Code Red was approved on December 13, 2010. What we received from them was a bill for this approval so Code Red will be used for the next fiscal year. Wilson would like to know how many minutes we use. Mayor will talk to the sheriff’s office to see if someone could meet with the council and answer some questions and concerns they may have. The STC School is not using Code Red. They have signed up for another program. Dave Stoklasa presented the council with 2 options for his services regarding the painting of the water tower. The first would involve an overview with the awarded contractor and observe the preparation, paint, and touch up of the project. This option would be $6,000.00. The second option would be to prepare the application for bidding based on number of coats and mill of paint and would also include the first option at a cost of $11,000.00. He was not sure why the 3 contractor bids were so different. The council would like to have references before they make a decision. This was tabled until next meeting where Dave will come back with more information. The alley between Church and Green streets has been taken care of. Pansegrau has two people submitting bids for the sidewalk and frontage at the city hall but neither had turned them in at meeting time. This will be tabled until next meeting as well. Old Business: The cost to service and do repairs to the two generators at the sewer plant is $500 and $550. Ferris made a motion to service and repair the two generators. Pansegrau seconded. Motion carried. Mayor expressed concern about the bathrooms at city hall. This was turned over to Pansegrau to look into. Plaques for the Day Care, Library, and Reining Center are not up yet. Kids are playing with the switch on the lights at the basketball court. Pansegrau will put a hasp and lock on the box. The parking blocks are up and work well. Planning & Zoning meeting this afternoon on Schafer property. It was a unanimous vote to deny rezoning. Other properties also need to be addressed. New Business: Dave Svoboda expressed concern about the post office closing. Mayor offered to write a letter to our congressman. Wilson made a motion to have Mayor send Congressman Tom Boswell a letter expressing the city’s concern. Pansegrau seconded. Motion carried. Moved by Wilson seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:07 P.M. ________________________ ATTEST: ___________________________
APRIL 25, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided, Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Burk, Harnish, Upah, Brownfield, John Speer, Allen Alexander and Robert Atchison. Moved by Ferris seconded by Sokol to approve agenda as posted. Ayes. Carried. Minutes from the April 11, 2011 meeting were approve as read. Moved by Ferris seconded by Wilson to approve the bills from April 12 through April 25, 2011 in the amount of $38,825.42. Ayes Carried. Bills for the month of April 2011 in the amount of $ 201,866.31 listed below: 001 General 44,386.32 Allan Alexander was at the council meeting about closing alley behind his house. Decided that Alliant had lines in the alley, so it would not be able to be closed. Water tower contract: Need to have the engineer here to explain the differences in the price on the painting. Will have this on the agenda for next meeting on May 09, 2011. Code Red: will cost the City of Toledo $1487.00 yearly to stay on this. City of Tama has elected not to rejoin this next year. City will see how many times it was used this last year. We are good until June 30, 2011 of this year on this. Front walk and steps of the community building; This was discussed, Pansegrau will gets some bids for the next council meeting on replacing the sidewalk in front of the building and redoing all the steps from the streets to the building . Employees need to buy locally whenever it is possible. There will be a ground breaking for the Weiting Theater on Saturday, April 30, 2011 at 10:00 A.M. Dog Licenses: Wilson checked with Benton County: They go through the Vet and County there to do the licensing. Will check with our Vet Clinic to see if they would like to do something like that here. Moved by Wilson seconded by Pansegrau to have MVP do maintenance on the pumps at the lift station for a price of $855.00 for both station and purchase a sump pump that will not plug it will cost $670.00 plus freight . Ayes. Carried. Don Vorwald complained about the house across the street from him. This will be turned over to the police to take care of. Citizen wanted to know if there will be more rails on the bridge on south Broadway Street over the new highway. Will have to wait until the street has been redone and what we have at that time. Moved by Wilson seconded by Mullen to adjourn meeting. Meeting was adjourned at 8:15 P.m. ATTEST: ________________________ APRIL 11, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson. Others present were Burk, Jason Dunagan, Dave Stoklasa, Upah, Brownfield, Alan Atchison, Jim and Pat Allen. Moved by Ferris seconded by Pansegrau to approve agenda as posted. Ayes. Carried. Minutes of the March 28, 2011 meeting were approved as read. Moved by Ferris seconded by Sokol to approve payment of the bills in the amount of $99738.81. Ayes Carried. Building permits were reviewed by council: Weiting Theater-14’8”x34’ addition to north side; Darrell Nelson-90’ chain link fence; Pioneer-13x17 add to bulk annex and New Century FS-32x60 office building. Connie Rohach would like to donate a bench at the basketball court in memory of her son Trent, who was killed this winter. Moved by Wilson seconded by Sokol to approve this and have the committee talk to her about notifying Tama City Council also. They would have to approve this also as the two cities own the land. Ayes. Carried. Moved by Sokol seconded by Pansegrau to approve the three changes and adopt the Employee Handbook ad of 40-11-2011. Ayes. Carried. Changes were 1. Probation unless otherwise state will be 90 days 2. Employee that needs treatment will be transported to medical center by an employee. 3. Visitors at the new PW Bldg will sign in and out either at city clerks office or at the PW Bldg. This will be copied and handed out to the council members and each city employee. Dog Licenses: Wilson will see if Vet Clinic or maybe Humane Society would like to do this. Come back next meeting. Tower Painting: Handed out quotes, will have engineer get another quote and bring back at the next meeting for council to decide who they will go with. Twisleton’s house: The water bill has been paid up and they are working on getting it cleaned up. Broadway/McClellan Street will start middle of May 2011. Moved by Wilson seconded by Pansegrau to designate the MMC and Deer Creek as designated clinics for WC proposes. Ayes. Carried. Moved by Pansegrau seconded by Sokol to get curb stops from Step & Tank here in town for the basketball court parking. This will keep drivers from parking up on the grass. Ayes. Carried. Alan Atchison and Jim Allen appeared before Council to see what can be done about them not being able to put garages up in their back yards. They do not meet the zoning restrictions. Were told to take it before the Board of Adjustment. The cost for this would be $100 each to call this meeting. Were told to pick up applications for the Board of Adjustment meeting at the City Clerk’s Office. Moved by Wilson seconded by Pansegrau to adjourn meeting. Meeting was adjourned at 8:15 P.M. ____________________ ATTEST: _____________________________
MARCH 28, 2011 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR Mayor Wood was present and presided. Council present were Ferris, Sokol, Pansegrau and Wilson, Mullen was absent. Others present were Brownfield, Upah, Burk and Charlie Townsley. Moved by Ferris seconded by Wilson to approve agenda as posted. Ayes. Carried. Minutes from the March 14, 2011 meeting were approved as read. Moved by Ferris seconded by Wilson to approve bills from March 15 through March 31, 2011 in the amount of $61,864.67. Ayes. Carried. Bills for the month of March 2011 listed below in the total amount of $332,633.16
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